Administrative Coordinator – Dynamy Internship Year (DIY) – Youth Program Support

Job Description

Administrative Coordinator | Seven Hills Foundation

The Tone:
This is an early career opportunity with Seven Hills Foundation, an organization dedicated to empowering young adults to thrive through its affiliate, YOU, Inc., and specifically the Dynamy Internship Year program. Located in Worcester, MA, this role is critical for maintaining the smooth daily operations of a welcoming, student-centered environment. The Administrative Coordinator will be the central hub of support for admissions, events, and front-office functions, directly contributing to the positive experience and success of students engaging in their gap-year journeys. Joining this mission-driven team means playing a vital part in nurturing the next generation of leaders and ensuring the program runs seamlessly.

The TL;DR
• Role: Early Career
• Location: In-person, Worcester, MA
• Pay: $20–$22 hourly
• Team: Dynamy Internship Year team
• Mission: This person owns the smooth execution of daily administrative, admissions, and event support to foster a welcoming student environment.
• Tech Stack: Outlook, Word, Excel, PowerPoint, Canva

What You’ll Actually Do
• Front-Office Management: Serve as the initial, professional point of contact for all students, families, visitors, and staff members, and manage daily front-desk operations including phones, mail, and scheduling.
• Financial Administration: Assist with critical financial tasks such as processing weekly payables, handling deposits, and distributing student stipends.
• Admissions Support: Provide comprehensive support to the Admissions team for application processing, payment tracking, managing communications, and preparing for admissions events.
• Coordination & Logistics: Coordinate program meetings, various events, and necessary program spaces, including maintaining calendars and communicating with vendors.
• Marketing & Material Creation: Contribute to marketing efforts by scheduling social media posts, capturing event photographs, and developing materials using Canva.

The Must-Haves
• Background: High school diploma.
• Experience: Demonstrated ability to manage multiple priorities independently and accurately; a valid driver’s license with reliable transportation is required, along with comfort working up to four Saturdays annually.
• Skills: Excellent organizational, communication, and customer service skills; strong computer proficiency in Outlook, Word, Excel, and PowerPoint.
• Bonus: Preferred knowledge of education, mental health, or gap-year programs.