Operations Assistant

Job Description

Administrative Assistant Intern | Fraction

The Tone:
This is an Administrative Assistant Intern position at Fraction, located in Chicago, IL. Fraction is a growing organization fundamentally dedicated to helping individuals and teams achieve greater integration, effectiveness, and alignment with their overarching purpose. Guided by the core principle of “Become the Whole,” Fraction places a strong emphasis on fostering holistic development, encouraging collaborative efforts, and facilitating meaningful work experiences for everyone involved. The company cultivates a supportive environment that deeply values creativity, promotes continuous curiosity, and champions thoughtful problem-solving approaches. Team members are actively encouraged to contribute their unique ideas, engage in continuous learning, and take genuine ownership of their work, all while operating in close collaboration with colleagues. This integral role supports the foundation of Fraction’s operations, ensuring administrative efficiency that allows the entire team to thrive and advance the company’s mission of holistic development and purposeful work.

The TL;DR
• Role: Internship
• Location: In-person, Chicago, IL
• Mission: Support the organization’s daily operations and administrative needs to foster an integrated and effective work environment.
• Tech Stack: Email, word processing, spreadsheets, shared drives

What You’ll Actually Do
• Coordinate Schedules: Efficiently manage and maintain organizational calendars, actively prioritizing tasks to ensure all project timelines and deadlines are met effectively.
• Facilitate Communication: Serve as a primary point of contact, interacting professionally and courteously with both internal team members and external visitors, thereby fostering clear and effective communication channels.
• Utilize Office Technology: Operate and leverage basic office technology and productivity tools, including email platforms, word processing software, spreadsheets, and shared drives, to streamline administrative processes.
• Ensure Operational Accuracy: Apply a high level of attention to detail to all administrative tasks, proactively identifying and addressing potential issues, and diligently following through on all assigned duties to completion.
• Maintain Confidentiality: Handle sensitive company information with the utmost integrity, reliability, and respect for confidentiality, upholding trust within the organization.

The Must-Haves
• Background: Current student or recent graduate in any field, demonstrating an interest in learning about operations, administration, or organizational development.
• Experience: No specific prior experience required.
• Skills: Strong organizational and time-management abilities; solid written and verbal communication skills; comfort with basic office technology and productivity tools; attention to detail and a proactive problem-solving approach; ability to work on-site in Chicago, IL and collaborate effectively in a team environment; high level of integrity, reliability, and respect for confidentiality.
• Bonus: Prior office or internship experience is a plus.