Administrative Assistant – Office Operations

Job Description

Administrative Assistant | Robert Half

The Tone:
This is a Contract position at Robert Half, located in New York, NY. Robert Half is the world’s first and largest specialized talent solutions firm, connecting highly qualified job seekers to opportunities at great companies across various sectors, including technology. This role is crucial for supporting daily office operations, managing front-desk activities, and maintaining accurate administrative records within a fast-paced IT software environment. The successful candidate will ensure the smooth flow of office tasks and contribute significantly to maintaining an efficient and well-organized workspace.

The TL;DR
• Role: Early Career
• Type: Contract
• Location: In-person, New York, NY
• Mission: To support efficient daily office operations, manage front-desk activities, and ensure the accurate maintenance of administrative records within a dynamic IT software environment, contributing to overall team productivity.

What You’ll Actually Do
• Office Management: Manage day-to-day administrative support tasks to help maintain an efficient and well-organized office environment.
• Communication Handling: Receive and direct incoming phone calls effectively, ensuring messages and inquiries are handled promptly, while also welcoming visitors and providing front-desk support.
• Record Management: Accurately enter, update, and maintain detailed administrative records to support reporting and general office administration, ensuring important information is accessible and up to date.
• Clerical Coordination: Coordinate routine clerical activities such as filing, document preparation, and correspondence management to ensure smooth administrative workflows.
• Productivity Support: Monitor administrative workflows and assist with office coordination to actively support and enhance overall team productivity.

The Must-Haves
• Background: Others. Prior experience in an administrative assistant, receptionist, or general office support role is required. This background ensures a foundational understanding of the essential functions for daily office operations within an IT software environment.
• Experience: Demonstrated ability to manage multiple tasks and priorities comfortably within a busy work environment. Candidates should have familiarity with standard administrative office procedures and general clerical responsibilities, contributing to efficient workflow.
• Skills: Strong data entry skills with a high level of accuracy and meticulous attention to detail are essential for maintaining precise records. The ability to handle inbound calls effectively and communicate clearly with both internal and external contacts is crucial for front-desk support and inquiry management. A detail-oriented approach, combined with strong organizational and time management skills, is critical for keeping office tasks moving efficiently and ensuring smooth operations.