Entry-Level Front Office Coordinator

Job Description

Entry Level Front Office Coordinator | Poolemerica Enterprises

The Tone:
This is a full-time, on-site role at Poolemerica Enterprises, located in Baton Rouge, LA. Poolemerica Enterprises is a Leadership and Development organization with a steadfast commitment to fostering mentorship, staffing, and recruitment excellence across its operations. The company’s diverse activities span real estate, development, training, and consulting, all aimed at empowering teams and individuals to achieve professional growth and operational success. This Entry-Level Front Office Coordinator position is crucial for managing the essential day-to-day front office operations, ensuring a smooth, welcoming environment, and providing comprehensive administrative support. The role directly contributes to the organization’s focus on creating opportunities for career advancement and meaningful contribution for all stakeholders.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Baton Rouge, LA
• Pay: $17–$22 hourly
• Mission: Own the efficient and welcoming operation of the front office, supporting all stakeholders and administrative tasks.
• Tech Stack: Basic office software, scheduling tools

What You’ll Actually Do
• Operations: Manage day-to-day front office operations to ensure smooth functioning.
• Communication: Answer and direct phone calls efficiently and professionally.
• Scheduling: Schedule appointments and maintain calendars for effective time management.
• Welcome: Greet visitors and create a welcoming, professional first impression.
• Support: Provide excellent customer service and administrative support to clients, employees, and stakeholders.

The Must-Haves
• Background: High School Diploma is a required qualification. This role is particularly well-suited for recent graduates looking to begin a professional career within a supportive organizational structure. A College Degree is considered a plus, though not mandatory.
• Experience: Demonstrated experience in general office administration and managing receptionist duties is essential, including responsibilities such as handling correspondence and organizing office supplies. Prior experience in a similar role, while beneficial, is considered an asset rather than a strict requirement for applicants.
• Skills: Core proficiencies include excellent phone etiquette and the ability to manage both inbound and outbound calls with efficiency. Strong organizational skills are necessary for appointment scheduling and maintaining calendars effectively. The coordinator must possess exceptional customer service skills to create a welcoming and professional first impression, coupled with the ability to communicate effectively, multitask, and apply problem-solving skills to handle a busy environment with accuracy. Familiarity with basic office software and scheduling tools is also required, along with coachability.
• Bonus: Bilingual proficiency in Spanish is a plus, offering an additional valuable skill set to the team.