Executive Administrative Assistant

Job Description

Executive Administrative Assistant | Wucinich Group at Citywide Home Loans

The Tone:
This is a full-time, on-site role at Wucinich Group at Citywide Home Loans, located in Las Vegas, NV. The Wucinich Group is part of a nationally recognized mortgage lending organization committed to helping individuals and families achieve their homeownership goals through personalized solutions and clear communication. This role is essential for providing comprehensive support to leadership and the broader lending team, ensuring seamless operations and contributing significantly to a professional and supportive client experience.

The TL;DR
• Role: Experienced Professional
• Type: Full-time
• Location: In-person, Las Vegas, NV

• Team: Supports leadership and the broader lending team
• Mission: Ensures seamless administrative and operational support for leadership and the lending team, contributing to a professional client experience and accurate, timely task completion.
• Tech Stack: Microsoft Office, Google Workspace, mortgage systems, CRM systems

What You’ll Actually Do
• Calendar & Travel Management: Efficiently manage complex calendars, schedule meetings, and coordinate all aspects of travel for leadership and the broader team.
• Document & Presentation Preparation: Prepare, proofread, and finalize critical documents, comprehensive reports, and engaging presentations for various team needs.
• Communication & Front Desk Presence: Professionally handle all incoming phone calls and emails, accurately route inquiries, and cultivate a welcoming presence for clients and partners.
• File & Correspondence Management: Systematically organize and maintain all electronic and physical files, and meticulously process incoming and outgoing correspondence.
• Operational & Team Support: Assist with precise data entry, generate basic reports, support daily office operations, and coordinate various team activities to ensure tasks are completed accurately and on time.

The Must-Haves
• Background: A high school diploma or equivalent is required, demonstrating foundational administrative and business knowledge.
• Experience: Proven experience providing Executive Administrative Assistance, specifically supporting leaders with calendar management, meeting coordination, and handling confidential information.
• Skills: Strong Administrative Assistance and Clerical Skills, including adept scheduling, meticulous document preparation, efficient filing, and accurate data entry. Professional Phone Etiquette and clear Communication skills, both written and verbal, with a customer-focused approach. Proficiency with standard office software such as Microsoft Office or Google Workspace, with comfort in learning specialized mortgage or CRM systems. A high level of organization, exceptional attention to detail, and the ability to effectively prioritize multiple tasks in a deadline-driven environment. Demonstrated reliability, discretion, and the proven ability to handle sensitive and confidential information appropriately.
• Bonus: Previous experience in financial services, mortgage, or real estate environments is preferred. Additional administrative or business coursework or certifications are a plus.