Administrative Assistant

Job Description

Administrative Assistant | Robert Half

The Tone:
This is a Contract position at Robert Half, supporting daily operations for a busy team. Robert Half is the world’s first and largest specialized talent solutions firm, which successfully connects highly qualified job seekers to various opportunities at great companies. They offer diverse talent solutions, including contract, temporary, and permanent placements across sectors like finance, technology, marketing, legal, and administrative and customer support. The individual in this role is crucial for ensuring smooth daily operations by helping to keep projects on schedule, preparing high-quality materials, and providing dependable administrative assistance across multiple priorities for the team.

The TL;DR
• Role: Early Career
• Type: Contract
• Location: In-person

• Team: Supports a busy team across multiple priorities
• Mission: Address the critical need for organized and dependable support to keep projects on schedule, prepare high-quality materials, and provide consistent administrative assistance across multiple priorities for the team.

What You’ll Actually Do
• Expense Management: Prepare and submit expense documentation with accuracy and in a timely manner.
• Material Creation: Create proposals, reports, and presentation materials for internal and client-facing use.
• Event Coordination: Organize meetings and events by handling scheduling, logistics, and follow-up coordination.
• Project Tracking: Maintain project trackers and compile status updates to help the team monitor progress and deadlines.
• Office Support: Provide day-to-day administrative support, including data entry, document handling, general office coordination, and answering inbound calls while maintaining a welcoming front-office presence.

The Must-Haves
• Background: Others: At least 2 years of professional experience in an administrative support or office coordination role.
• Experience: Demonstrated ability to manage expense reporting, scheduling, and document preparation with strong attention to detail; practical experience supporting meetings, events, or team logistics in a detail-focused office environment.
• Skills: Proficiency in data entry and general administrative systems with a high level of accuracy; strong organizational skills with the ability to manage multiple tasks and changing priorities effectively; clear written and verbal communication skills and a detail-focused approach to team support; comfortable handling inbound calls and performing receptionist or front-desk related duties.