Administrative Support Specialist

Job Description

About hth companies

hth companies is a leading industrial services provider with a strong presence across the Midwest. Founded in 1984, we specialize in mechanical insulation, scaffolding, industrial cleaning, and a diverse range of other services tailored to meet our customers’ evolving needs.

Our founding principle, the merit shop philosophy, continues to guide us: we believe in rewarding our employees based on their skills, productivity, and the quality of their craftsmanship. Our vision is to foster an environment where every employee is encouraged to develop their full potential, contributing to high-quality work and exceptional customer service. We are committed to continuous improvement, striving daily to better serve both our customers and our dedicated team members.

Bilingual (English/Spanish) proficiency is required for this position.

Position Overview: Administrative Support Specialist

We are seeking a diligent and organized individual to join our team as an Administrative Support Specialist. This role is crucial in supporting our operational efficiency by managing vital information, tracking key resources, and ensuring smooth administrative processes. The successful candidate will be a proactive contributor to our fast-paced industrial services environment.

Key Responsibilities and Daily Tasks:

• Time & Personnel Tracking: Monitor and track employee time and personnel swipes to ensure accurate record-keeping.
• Work Order Management: Efficiently track and manage work orders from inception to completion.
• Information Management: Gather, enter, collect, and organize critical job-related information with precision.
• Document Handling: Responsible for mailing and scanning various paperwork, ensuring proper documentation and archiving.
• Equipment Tracking: Maintain accurate records of company equipment.
• Reporting: Generate and run various reports as needed to support operations and management decisions.
• Estimates & Proposals: Assist in entering estimates and proposals.
• General Administrative Support: Perform additional administrative duties as assigned to support company personnel and operations.

Candidate Expectations and Qualifications

Core Expectations:

• Punctuality & Readiness: Consistently arrive on time and prepared to complete assigned work efficiently.
• Direction & Clarity: Diligently follow directions from leadership (manager, lead, superintendent) and proactively seek clarification of responsibilities when needed.
• Respect & Professionalism: Demonstrate respect for self, co-workers, managers, the company, other contractors, and clients. Conduct business in a consistently professional manner.
• Adaptability: Exhibit flexibility and adaptability in methods used to complete tasks, embracing new approaches when beneficial.
• Team Orientation: Show a strong willingness to go the extra mile to support the team’s objectives.
• Positive Attitude: Maintain and demonstrate a positive, “can-do” attitude in all interactions and tasks.
• Safety Minded: Adhere strictly to all safe work procedures and maintain a safety-oriented approach in all activities.
• Continuous Learning: Motivated to learn new skills and trades relevant to the construction field and company operations.
• Independent Work: Possess the ability to work independently and manage tasks effectively on occasion.

Required Skills & Abilities:

• Bilingual Proficiency: Required fluency in both English and Spanish (written and verbal).
• Communication Skills: Excellent written and verbal communication skills.
• Computer Literacy: Proficient in using computers and relevant software applications.
• Mathematical Aptitude: Strong math skills for various administrative and tracking tasks.
• Industry Knowledge: Basic knowledge of the construction field is preferred.

Physical Requirements

Candidates must be able to fulfill all essential job functions in a consistent state of alertness and in a safe manner.

Benefits

At hth companies, we value our employees and offer a comprehensive benefits package designed to support your well-being and future:

• Health Insurance: Employer-supplemented health insurance.
• Life Insurance: Employer-paid life insurance.
• Voluntary Coverage: Opportunities for voluntary vision, dental, critical illness, and group injury insurance.
• Retirement Planning: 401K plan with a generous company match of 3%.
• Professional Development: Tuition reimbursement program to support continuous learning and career growth.