Candidate
Employer
Deputy City Clerk/Events Coordinator
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Job Description
Deputy City Clerk/Events Coordinator | City of College Place
The Tone:
This is a full-time role at City of College Place, located in College Place, WA. This position serves a dual purpose, supporting the City Clerk’s office in critical administrative duties like records management and public transparency, while also leading community engagement efforts through the planning and execution of city-wide events. The role is vital for maintaining organized city operations and fostering a vibrant community spirit through successful public gatherings like the seasonal farmers market.
The TL;DR
• Role: Full Time
• Type: Full-time
• Location: College Place, WA
• Team: Reports directly to the City Clerk. Supervises Seasonal Interns and Event Volunteers.
• Mission: To ensure public transparency and effective record-keeping while enhancing community engagement through well-executed city events.
What You’ll Actually Do
• Coordinate City Events: Plan, execute, and administer all City of College Place Annual Events, including the Farmers & Artisan Market.
• Manage Event Partnerships: Develop strong relationships with vendors, sponsors, and community groups, promoting sponsorship opportunities and securing participation for events.
• Administer Clerk Functions: Provide comprehensive administrative assistance to the City Clerk, City Administrator, and Mayor for tasks such as scanning, archiving, and meeting support.
• Ensure Compliance & Transparency: Implement plans to monitor contracts, prepare legal notices, and guide staff on public disclosure regulations and best practices for official records management.
• Manage City Communications: Maintain and update City website content related to annual events, market details, advisory board schedules, and public records requests.
The Must-Haves
• Background: A highly organized and community-focused individual committed to public transparency and effective community engagement.
• Experience: Demonstrated experience in records management, contract tracking, and comprehensive administrative support. Proven ability in planning and executing public events, including vendor and sponsorship management, volunteer supervision, and marketing campaign development.
• Skills: Record keeping, public disclosure regulations, contract management, event coordination, marketing strategy, legislative terminology, and volunteer supervision.
