Town Clerk Intern

Job Description

About the Town Clerk Intern Position

The Town of Clayton is seeking applicants for a Town Clerk Intern for the General Government Department. The Town of Clayton employs over 340 full-time staff in areas including police, fire, and electric utilities, and also offers a range of part-time positions in Parks & Rec, Library, and Cultural Arts.

The Town of Clayton is recognized as the fastest-growing town in Johnston County, which itself is the fastest-growing county in North Carolina. The Town’s vision emphasizes thriving growth that enhances the quality of life, offers easy access while maintaining a small-town atmosphere, features a robust system of parks and greenways, diverse quality living options, opportunities for residents to live, create, shop, and eat, a bustling historic downtown, and successful, growing businesses investing in the community.

Salary and Pay Rate

• Salary Grade: SG100
• Recruitment Hourly Pay Rate: $15.00

Work Location

Town Hall, Clayton, NC (Johnston County)

Purpose of the Internship

The Town Clerk Internship aims to provide entry-level exposure to municipal government administration and public service operations. The Intern will collaborate closely with the Town Clerk to gain hands-on experience in essential functions such as records management, meeting administration, and public information processes.

Key Responsibilities

• Assist the Town Clerk with daily administrative tasks.
• Observe and assist with Town Council meetings, including agenda preparation and minute-taking.
• Assist with the preparation and distribution of meeting packets.
• Support public records management activities, including filing, scanning, and maintaining official documents.
• Learn procedures related to public records requests and records retention schedules.
• Assist with codification updates and ordinance tracking.
• Provide customer service assistance to residents and visitors, as appropriate.
• Perform other duties as assigned that pertain to the Town Clerk’s Office.

Learning Outcomes

Through this internship, participants will achieve the following learning outcomes:

• Understanding the statutory role and responsibilities of a Town Clerk in municipal government.
• Knowledge of open meetings laws, public records laws, and records retention requirements.
• Practical experience with agenda preparation, minute-taking, and legislative processes.
• Understanding of how the Clerk’s Office collaborates with other Town departments.
• Development of professional communication, organization, and time management skills.
• Increased awareness of transparency, compliance, and ethical standards in local government.

Knowledge, Skills, and Abilities/Competencies

Candidates for this internship should demonstrate:

• Strong organizational and communication skills.
• Attention to detail and the ability to maintain confidentiality.
• Critical thinking skills with the ability to problem-solve.
• Being self-motivated and eager to learn about municipal government.

Minimum Education And Experience Requirements

• High School Graduate.
• Education or coursework in Public Administration, Political Science, Business Administration, Records Management, or a related field preferred.

OR

Depending on the position, the Town may consider an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job, unless otherwise subject to any other requirements set forth in law or regulation.

Necessary Special Qualifications/Requirements

• Must be 18 years or older by the internship start date.
• Must possess a valid Driver License.
• Must be flexible with scheduling requirements, including occasional evening meetings.

How to Apply

SUBMIT OFFICIAL APPLICATION USING THE TOWN’S CAREER WEBSITE:
https://www.townofclaytonnc.org/

For technical issues submitting your application, please call the NEOGOV (governmentjobs.com) Help Line at 855-524-5627. For questions about this posting (other than application status), please contact the Human Resources Office.

Important Application Notes:

• If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted.
• To check the status of your application, log on to your NEOGOV account and click “Application Status.” It is not necessary to contact the Human Resources Office.
• Normal processing time for applications is 30-45 days from the closing date of the posting.
• To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders.
• Degrees must be accredited by the U.S. Department of Education. Transcripts and degree evaluations may be uploaded with your application.
• To receive credit for your work history and credentials, you must list the information on the online application form. Any information omitted from the application cannot be considered for qualifying credit.
• Attached or incorporated resumes (including Text Resumes on the online application) WILL NOT be used for screening for qualifying credit. “See Resume” or “See Attachment” WILL NOT be accepted in lieu of completing an online application form.

Pre-Employment Requirements and Disclaimers

• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
• Applicants may be subject to a criminal background check.
• Effective October 1, 2025, in accordance with North Carolina state law, all applicants for positions that involve working with children in any capacity are required to undergo criminal history record checks conducted by the North Carolina State Bureau of Investigation (SBI).
• Credit and motor checks are required for some administrative, finance and operational positions.
• Applicants will be required to take and pass a Pre-Employment Drug and Alcohol screen once they are verbally given a conditional offer of employment.
• Depending on the position, employees may be subject to random drug and alcohol screens throughout their employment.

Federal Employment Laws

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA).

Benefits

Town of Clayton employees enjoy many benefits including a retirement pension plan, 401K membership, Paid Vacation, Sick and Holiday Leave, State Health Plan, and various other benefits. Benefits information can be found by going directly to the Town of Clayton website at: https://www.townofclaytonnc.org/251/Benefits.

Salary Determination

When a salary range is posted, the actual salary will be based on relevant competencies, knowledge, skills & abilities, internal equity, and budgetary considerations pertinent to the advertised position. Hiring salary will not exceed hiring pay range unless approved by the Town Manager.

Equal Opportunity Employer

The Town of Clayton is an Equal Opportunity Employer.

Additional Considerations

Applications may be reviewed to determine if applicants’ education and experience are more applicable to other vacant positions within the Town.