Human Resources Intern

Job Description

Human Resources Intern

The Human Resources Intern will provide critical administrative and operational support to the Human Resources team during the transition to a new HR/payroll system. This role will assist with system data migration, payroll data entry, recruiting coordination, resume management, and interview scheduling. The ideal candidate is highly organized, detail-oriented, and comfortable working with confidential employee data in a fast-paced environment.

Key Responsibilities

HR System Transition & Data Support

• Assist with the transition and implementation of a new HR and/or payroll system, including data validation and entry.
• Support the migration of employee records, payroll information, and HR documentation into the new system.
• Conduct data audits to ensure accuracy, completeness, and compliance.
• Maintain confidentiality and integrity of employee and payroll data at all times.
• Coordinate with HR leadership and system vendors as needed during implementation activities.

Payroll Support

• Enter and maintain payroll-related data including new hires, job changes, pay rates, deductions, and employee updates.
• Assist with payroll processing preparation and verification.
• Support corrections and follow-up on payroll discrepancies under HR direction.
• Maintain accurate payroll and personnel records.

Recruiting & Hiring Support

• Assist with posting job openings and managing incoming resumes.
• Screen and organize resumes for review by hiring managers.
• Coordinate and schedule interviews with candidates and internal stakeholders.
• Communicate professionally with candidates regarding interview logistics and next steps.
• Support onboarding activities including new hire paperwork and system setup.

Administrative & General HR Support

• Maintain organized electronic and paper personnel files.
• Track recruiting and HR activity metrics as requested.
• Assist with HR correspondence, reporting, and documentation.
• Provide general administrative support to the Human Resources department as needed.

Qualifications

Required

• Concentration in Communications or Human Resources.
• Strong data entry skills with high attention to detail and accuracy.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to handle confidential information with discretion and professionalism.
• Strong organizational, communication, and time-management skills.

Core Competencies

• Attention to Detail: Meticulous in all tasks, especially data entry and validation.
• Confidentiality & Integrity: Handles sensitive employee and payroll data with the utmost discretion.
• Organization & Time Management: Efficiently manages multiple tasks and deadlines in a fast-paced environment.
• Communication & Professionalism: Interacts clearly and respectfully with candidates, colleagues, and vendors.
• Adaptability & Change Management: Quickly adjusts to new systems and processes, supporting transitional activities effectively.
• Data Accuracy & Compliance: Ensures the precision and adherence to standards for all HR and payroll data.

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