Accounts Payable Administrator

Job Description

About Weichert, Realtors Inc.

Established in 1969, Weichert, Realtors Inc. has evolved from a single office into one of the nation’s leading providers of real estate and related services. Their enduring success is built upon a steadfast customer-first philosophy, ensuring every client receives comprehensive real estate solutions, including seamless access to trusted mortgage partners. Weichert stands out for its unmatched training programs, meticulously designed to equip associates with the advanced tools and comprehensive knowledge necessary to deliver exemplary service. Proudly serving as one-stop real estate destinations, Weichert’s innovative Open House program has been a cornerstone of their significant sales success, demonstrating a forward-thinking approach to client engagement and market leadership.

The Opportunity: Accounts Payable Administrator

This is a full-time, remote position for a highly organized and detail-oriented Accounts Payable Administrator. As a critical member of our financial team, you will play a pivotal role in ensuring the accurate and timely processing and management of all accounts payable transactions. This role is essential for maintaining strong vendor relationships and contributing to the overall financial health of Weichert, Realtors Inc.

Key Responsibilities:

• Invoice Verification: Perform thorough invoice verification, matching purchase orders and receipts to ensure accuracy and compliance with company policies.
• Account Reconciliation: Execute precise account reconciliation activities to maintain the integrity of financial records and identify any discrepancies promptly.
• Financial Record Keeping: Maintain comprehensive and organized financial records, ensuring audit readiness and easy retrieval of information.
• Payment Processing: Process vendor invoices efficiently and accurately, ensuring timely payments to support business operations and maintain positive vendor relations.
• Report Preparation: Prepare detailed financial reports related to accounts payable, providing insights for decision-making and financial analysis.
• Vendor Communication: Serve as a primary point of contact for vendor inquiries, professionally resolving billing discrepancies and fostering positive vendor relationships.
• Process Support: Actively support broader financial processes, contributing to the efficiency and effectiveness of the finance department.
• Compliance: Strictly adhere to company policies and procedures, ensuring compliance and best practices in all financial operations.

Qualifications

• Strong Accounting and Finance Acumen: Demonstrated knowledge of core financial processes, principles, and systems.
• Proven Experience in Account Reconciliation: Meticulous attention to detail crucial for maintaining impeccable and accurate financial records.
• Excellent Analytical Skills: Ability to effectively evaluate complex financial data, identify discrepancies, and proactively resolve issues.
• Effective Communication Skills: Capability to interact professionally and clearly with both internal team members and external vendors, fostering productive relationships.
• Software Proficiency: Strong command of industry-standard accounting software and advanced proficiency in Microsoft Office Suite, particularly Excel (for data analysis, reporting, and reconciliation).
• Educational Background: A Bachelor’s degree in Accounting, Finance, or a closely related field is highly preferred.
• Prior Accounts Payable Experience: Previous experience in an accounts payable role is a distinct advantage.
• Independent Work Ethic: Ability to thrive and manage workload effectively in a remote work environment, consistently meeting deadlines without direct supervision.