Accounts Payable (AP) Specialist

Job Description

Accounts Payable (AP) Specialist | MEI

The Tone:
This is a full-time role at MEI, located in a company office environment. This position is vital for maintaining the financial health of our organization by ensuring accurate and timely processing of all accounts payable transactions. The Accounts Payable Specialist plays a key role in operational efficiency, supporting both accounting and operations teams with precise financial data. We are looking for an individual who is meticulous, organized, and dedicated to financial accuracy and strict adherence to company policies.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: Company Office

• Team: Finance Department
• Mission: Ensure accurate and timely processing of all accounts payable transactions to maintain financial health and operational efficiency.
• Tech Stack: Microsoft Office Suite (Word, Outlook, PowerPoint, Advanced Excel), D365 business applications (plus), SAP (preferred), Oracle (preferred), NetSuite (preferred)

What You’ll Actually Do
• Account Analysis: Prepare detailed analyses of accounts, including precise accounting allocations to regional offices and multiple departments, ensuring financial data is correctly categorized and distributed.
• Transaction Management: Continuously monitor accounts to ensure all payments and cash receipts are current and accurately recorded, while upholding the strictest confidentiality of organizational, customer, and vendor information.
• Discrepancy Resolution: Proactively research and efficiently resolve any invoice discrepancies and related issues, coordinating effectively with vendors and internal stakeholders to ensure accurate and timely payment processing.
• Payment Processing: Diligently adhere to detailed process controls for all Accounts Payable functions, including accurate entry of invoices, routing for appropriate approval, and the preparation and processing of checks, identifying and correcting errors promptly.
• Reconciliation & Reporting: Perform thorough reconciliation and auditing of corporate, purchasing, and fuel cards, reconcile daily batch postings, produce comprehensive monthly reports, and provide dedicated assistance with month-end closing procedures and audit support.

The Must-Haves
• Background: A high school diploma or equivalent is required, preferably with an Associate degree or higher in accounting, business, or finance. This role is suited for an early to mid-career professional.
• Experience: A minimum of two (2) years of recent, successful office accounting experience (AP, AR, or bookkeeping) is preferred, with demonstrated experience in invoice processing, customer management, and reconciliations.
• Skills: Must possess advanced Excel and data entry skills with excellent typing speed and accuracy, strong written and oral communication, and exceptional problem-solving abilities.
• Bonus: Two years of recent experience with accounting software like SAP, Oracle, or NetSuite is preferred, and experience with D365 business applications is a plus.