Accounts Payable Admin – Q2 Stadium

Job Description

Accounts Payable Admin – Q2 Stadium | Levy Sector

The Tone:
This is an administrative role based at Q2 Stadium, located in Austin, TX, supporting Levy Sector’s extensive food service programs. Levy, part of Compass Group USA, is a prominent leader in the Food, Beverage, and Retail industry, recognized for crafting custom strategies and unforgettable experiences across over 200 entertainment and sports venues. This position is crucial for providing essential clerical and administrative support, focusing on accurate accounts payable and financial record-keeping, to ensure the smooth and efficient operation of food service within the stadium environment.

The TL;DR
• Role: Full Time
• Location: Austin, TX (In-person)
• Pay: $21–$25 hourly
• Team: Part of the food service programs team, reporting directly to a Supervisor and collaborating with management staff and co-workers.
• Mission: To perform vital clerical functions and administrative support, with a primary focus on precise accounts payable processing and diligent financial record-keeping, for the food service programs at Q2 Stadium.

What You’ll Actually Do
• Administrative Assistance: Provide comprehensive clerical and administrative support, including answering telephones, directing inquiries professionally, and assisting management staff in preparing confidential employment and labor relations documents.
• Invoice Processing: Process vendor invoices for payment by utilizing computer systems, ensuring mathematical accuracy, and meticulously checking item prices against bid specifications to identify and resolve any discrepancies.
• Financial Reconciliation: Execute daily bank deposit reconciliations and conduct thorough monthly reconciliations of all vendor statements to maintain financial integrity.
• Data Management & Reporting: Accurately enter weekly cash sales and meal counts using computer systems, prepare monthly state claim forms for reimbursement, and assist in the timely preparation of end-of-month financial reports.
• Confidential Record Keeping: Maintain confidential personnel files and, where applicable, ensure accurate and up-to-date records of students eligible for free and reduced-priced lunches, upholding strict confidentiality standards.

The Must-Haves
• Background: Proven ability to perform detailed clerical functions and provide robust administrative support, specifically within an environment requiring accounts payable processing and meticulous financial record-keeping.
• Experience: Demonstrated experience with computer systems for data entry, processing vendor invoices, performing financial reconciliations, and managing confidential documents. Experience assisting management with employment-related documents is also beneficial.
• Skills:
1. Accounts Payable Expertise: Strong capability in processing invoices, verifying mathematical accuracy, and aligning item prices with bid specifications.
2. Financial Reconciliation: Proficient in performing daily bank deposit and monthly vendor statement reconciliations effectively.
3. Administrative Proficiency: Skilled in handling phone communications, directing inquiries, and maintaining confidential files with discretion.
4. Computer System Use: Competent in utilizing various computer systems for entering financial data, sales, and meal counts.
5. Interpersonal & Collaboration: Ability to work cooperatively and maintain positive relationships with co-workers, school personnel, administrators, and supervisors.