Candidate
Employer
Bookkeeper / Office Administrator
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Job Description
Bookkeeper / Office Administrator | [Company Name]
The Tone:
This is a full-time role at [Company Name], located in Castaic, CA. [Company Name] is a growing civil and infrastructure construction company dedicated to serving public agencies across Southern California, with projects spanning roadway improvements, electrical systems, ADA ramps, and public works infrastructure. This critical position supports essential accounting and daily office operations, providing a valuable growth opportunity for an individual eager to build long-term experience in construction accounting.
The TL;DR
• Role: Full Time
• Type: Full-time
• Location: In-person, Castaic, CA
• Team: Reports directly to company leadership.
• Mission: This person supports bookkeeping, financial recordkeeping, and administrative operations to ensure smooth company functioning.
• Tech Stack: QuickBooks, Excel
What You’ll Actually Do
• Manage Accounts Payable: Process vendor bills and subcontractor invoices, ensuring accurate entry and timely tracking of payments.
• Handle Accounts Receivable: Prepare and issue customer invoices, actively tracking and managing all incoming payments.
• Perform Financial Reconciliations: Reconcile bank and credit card statements, maintaining organized digital financial records for accuracy and compliance.
• Support Financial Operations: Assist with payroll processing, contribute to the monthly financial close, and help maintain job cost tracking within QuickBooks.
• Provide Office and Project Administration: Organize project files and compliance documents, track essential subcontractor paperwork, assist with new hire onboarding, and offer general office support as needed.
The Must-Haves
• Background: 1–3 years of experience in bookkeeping or accounting, comfortable supporting daily financial and administrative operations.
• Experience: Proficiency with QuickBooks, strong Excel skills, and a demonstrated ability to manage multiple tasks effectively.
• Skills: Highly organized, detail-oriented, with strong written and verbal communication skills.
• Bonus: Experience in construction accounting, familiarity with job costing and Work In Progress (WIP), experience in a public works or prevailing wage environment, or the ability to speak Spanish.
