Accounts Payable Specialist

Job Description

Accounts Payable Specialist | Furino & Sons, Inc.

The Tone:
This is a full-time role at Furino & Sons, Inc., located in Branchburg, New Jersey. Furino & Sons, Inc. is a well-established construction company that builds various projects. This critical Accounts Payable Specialist role directly supports the company’s financial operations by accurately processing all vendor, subcontractor, and material invoices. The position is essential for maintaining strong vendor relationships and ensuring the timely and compliant management of financial obligations within a construction setting.

The TL;DR
• Role: Full Time
• Type: Full-Time
• Location: Branchburg, New Jersey

• Mission: This role ensures the accurate and timely processing of all accounts payable functions for the company.
• Tech Stack: Microsoft Excel, relevant accounting/AP software

What You’ll Actually Do
• Invoice Processing: Process, review, and accurately code a high volume of vendor, supplier, and subcontractor invoices, ensuring correct allocation.
• Payment Verification: Match invoices precisely to purchase orders, contracts, delivery tickets, and receiving documentation; verify pricing, quantities, retainage, and secure all necessary approvals.
• Payment Execution: Prepare and execute weekly check runs and electronic payments efficiently, ensuring all payments are timely and accurate.
• Documentation Oversight: Maintain and meticulously track essential documentation, including subcontractor payment applications, lien waivers, W-9s, and comprehensive subcontractor records for audit readiness.
• Issue Resolution & Reporting: Reconcile vendor statements, proactively resolve any invoice discrepancies, communicate professionally with vendors regarding inquiries, and assist with year-end 1099 preparation.

The Must-Haves
• Background: Core domain knowledge in accounts payable principles and practices, ideally within the construction sector.
• Experience: A minimum of 2 years of Accounts Payable experience is preferred, with a strong emphasis on prior construction industry experience.
• Skills: Demonstrated proficiency in Microsoft Excel and relevant accounting/AP software; exceptional attention to detail and accuracy; strong organizational, time management, communication, and follow-up skills.
• Bonus: Specific familiarity with subcontractor invoices, the application of retainage, and the handling of lien waivers.