Administrative Support Specialist

Job Description

Administrative Support Specialist | Company

The Tone:
This is an administrative support role at Company, located in an office setting. This position is vital for ensuring the efficient flow of daily operations and maintaining accurate records within the organization. The role focuses on providing essential support that underpins administrative functions, contributing to effective service delivery and consistent interaction with the public. Operating under moderate supervision within established policies, this specialist plays a key part in the foundational administrative processes of the department.

The TL;DR
• Role: Full Time
• Location: In-person
• Mission: To maintain accurate records, manage correspondence, and support general office operations for efficient departmental function and public service.
• Tech Stack: terminals, word processing software, database systems, reporting software systems, spreadsheets, computer applications, 10-key, MS Excel, MS Word

What You’ll Actually Do
• Data Management: Accurately enter and maintain data and records across various database systems, reporting software, and spreadsheets.
• Correspondence & Reporting: Type and prepare routine correspondence, forms, schedules, materials, and reports, ensuring precision in all aspects of composition.
• Material Distribution: Generate, prepare, and distribute essential materials, reports, and correspondence to relevant parties.
• Office Operations: Perform a range of general office duties including answering telephones, greeting clients, assisting the public, sorting mail, filing documents, managing inventory, and photocopying.
• Request Processing: Type, prepare, and efficiently process various requests, requisitions, and orders as required by the department.
• Financial Handling: Accept, track, and distribute monies, maintaining meticulous records for accountability.

The Must-Haves
• Background: Early Career Administrative Support. Graduation from an accredited high school or GED program.
• Experience: Two years of job-related experience OR 30 hours of college coursework OR an equivalent combination of the two.
• Skills: Ability to type 30 WPM or 60 KSPM; proficiency in computer applications and standard word processing software; capacity to understand and follow both written and verbal instructions; strong organizational skills to effectively process work; and the ability to establish and maintain effective working relationships with colleagues and the general public.