Contract Administrator

Job Description

Contract Administrator | Prestigious Law Firm

The Tone:
This is a pivotal role at Prestigious Law Firm. This firm specializes in providing comprehensive support for the management of critical medical hardware, software, and service contracts, specifically within the demanding healthcare industry. The Contract Administrator / Contracts Specialist will play a crucial part in ensuring the seamless lifecycle management of these agreements, from initial implementation to annual renewals. This position is fundamental to maintaining strong client relationships and supporting efficient operations by acting as a key intermediary between the firm’s internal departments and its valued customers.

The TL;DR
• Mission: Manage the complete lifecycle of medical hardware, software, and service contracts within the healthcare industry, facilitating smooth implementation and renewal.
• Tech Stack: fully integrated ERP system

What You’ll Actually Do
• Contract Lifecycle Management: You will be responsible for the comprehensive preparation, thorough review, proactive administration, and meticulous tracking of license and service contract renewals for medical hardware, software, and services specifically within the healthcare industry.
• Customer Engagement and Renewals: Directly engage with key external stakeholders, including hospital administrators and/or supply chain departments, to facilitate the efficient and timely renewal of existing contracts, ensuring continuity of services.
• Primary Liaison Function: Serve as the main point of contact and primary liaison between the organization and its customers for the successful implementation of original contracts and the ongoing management of annual contract renewals.
• Efficient Contract Generation: Utilize a fully integrated ERP system to efficiently and accurately create initial contracts, ensuring all necessary details and terms are captured from the outset.
• Financial Coordination and Accuracy: Collaborate closely with the internal finance department to ensure precise and timely billing to customers upon the accurate receipt of renewal Purchase Orders (PO), contributing to financial integrity.

The Must-Haves
• Background: Bachelor’s degree in a related area or equivalent work experience, with consideration for candidates possessing four or more years of related experience.
• Experience: Two to four years of experience in office administration, with a strong preference for backgrounds in the medical device field or roles involving contract renewals.
• Skills: Strong written and verbal communication skills, excellent organizational abilities, and the capacity to work both independently and collaboratively with teams.
• Bonus: Experience with billing processes, 2+ years of experience with ERP systems, 2+ years of experience in Accounts Payable, or 2+ years of experience in Accounts Receivable.