Job Description

Administrative Assistant

Company: Molina Carpets

Location: Garner, NC (On-site)

Job Type: Full-time

Company Description

Molina Carpets is a trusted local business specializing in the sale of a wide variety of high-quality flooring products, including carpet, vinyl, hardwood, and more. Based in Garner, NC, we are passionately committed to providing exceptional products and services to meet the unique flooring needs of each customer. Our team is dedicated to delivering excellent customer experiences, offering professional guidance, and inspiring and assisting customers throughout their flooring projects.

Role Description

Molina Carpets is seeking a highly organized and detail-oriented Full-time Administrative Assistant to join our team on-site at our Garner, NC location. This pivotal role involves managing daily office operations, executing essential clerical tasks, and maintaining immaculate records. The Administrative Assistant will provide crucial support to our executive staff and contribute significantly to a collaborative work environment. If you are a proactive professional with excellent communication skills and the ability to manage multiple priorities efficiently, we encourage you to apply!

Key Responsibilities:

• Efficiently manage daily office operations to ensure smooth workflow.
• Execute a range of clerical tasks, including data entry, filing, and document preparation.
• Maintain highly organized and accessible records and filing systems.
• Provide comprehensive support to executive staff, anticipating needs and managing requests as required.
• Answer and direct incoming phone calls professionally and courteously, acting as the primary point of contact.
• Assist with scheduling appointments, managing calendars, and coordinating meetings.
• Facilitate clear and effective internal and external office communication.
• Contribute to a positive and collaborative work environment.

Qualifications

We are looking for a dedicated individual who possesses the following skills and experience:

• Proven Administrative & Clerical Skills: Demonstrated proficiency in organizing files, managing complex schedules, and handling office correspondence with precision.
• Strong Communication & Phone Etiquette: Exceptional ability to manage inquiries effectively, maintain professional interactions, and ensure clear communication.
• Executive Administrative Assistance Experience: Experience providing high-level support to executives, including managing sensitive and confidential information with discretion.
• Detail-Oriented & Multitasking Ability: Highly organized with a keen eye for detail and the capacity to efficiently manage multiple tasks in a fast-paced office environment.
• Proficiency in Office Software: Expert-level proficiency in using office software tools such as Microsoft Office Suite (Word, Excel, Outlook) or similar platforms.
• Educational Background: High school diploma or equivalent is required; additional certifications in administrative functions (e.g., Office Management, Administrative Professional Certification) are a significant plus.
• Previous Experience: Previous experience in administrative or office support roles is preferred, showcasing a solid foundation in office operations.

Join Molina Carpets and become an integral part of a team dedicated to excellence in customer service and quality flooring solutions!