Talent Acquisition Assistant

Job Description

Talent Acquisition Assistant

Location: New Haven, CT (Hybrid | 2–3 days onsite)

Compensation: Up to $60,000 +

Position Overview

Our client is actively seeking a Talent Acquisition Assistant to provide comprehensive support to a dynamic and collaborative TA team. This role is crucial in facilitating all recruiting and onboarding efforts, encompassing lateral attorneys, partners, and business services professionals. This opportunity is ideally suited for an individual who is highly organized, possesses exceptional attention to detail, and thrives in a fast-paced, people-centric work environment.

What Makes This Opportunity So Special

This organization stands out as a people-first firm, deeply committed to fostering a culture of collaboration, integrity, and high performance. The workplace values initiative, inclusivity, and thoughtful problem-solving, consistently encouraging individuals to bring their authentic selves to work.

As a globally connected firm, they operate seamlessly across various teams and time zones, providing critical support to clients during pivotal moments. This translates into meaningful and challenging work delivered within a highly supportive environment. The team is dedicated to maintaining a workplace where success is genuinely accessible to all members.

Primary Responsibilities

In this essential role, you will deliver vital coordination and administrative support throughout the entire recruitment lifecycle, ensuring a seamless and professional experience for both candidates and internal stakeholders.

• Coordinate high-volume interview scheduling for lateral associate, partner, and business services candidates, including meticulous calendar management, conference room bookings, and comprehensive meeting preparation.
• Maintain accurate and up-to-date candidate records within the firm’s applicant tracking system (ATS) and various document management databases.
• Manage recruiting agency and vendor agreements, meticulously tracking placement activity and associated fees.
• Process recruitment-related invoices, placement fees, and expense reports efficiently through the firm’s accounting systems.
• Assist with the tracking and ongoing maintenance of the recruitment budget.
• Coordinate background checks for new hires through third-party vendors, ensuring compliance and efficiency.
• Post open positions to the firm’s official website, LinkedIn, and other relevant job boards to attract top talent.
• Handle day-to-day administrative support tasks for the entire Talent Acquisition team, ensuring smooth operations.
• Support the planning and execution of recruitment events, dinners, and various outreach initiatives.
• Assist with the Summer Program and entry-level recruitment efforts, including event coordination, scheduling training sessions, assignment tracking, compilation of feedback, and budget tracking.
• Support additional projects and initiatives as assigned by the Senior Manager of Talent Acquisition.

Preferred Experience

• Bachelor’s degree required.
• Strong interpersonal skills with the proven ability to interact professionally and effectively with individuals at all levels within and outside the organization.
• Proficiency with common business tools and systems (e.g., Outlook, Excel, PowerPoint, Teams, Zoom, document management systems, and applicant tracking systems), coupled with the ability to quickly learn and adapt to new technologies.
• Excellent verbal and written communication skills, enabling clear and concise interactions.
• Ability to work independently, taking initiative and ownership, while also contributing effectively and collaboratively within a team environment.
• Strong organizational skills, exceptional attention to detail, and robust problem-solving ability.
• A customer service-oriented mindset, demonstrating a professional, proactive, and responsive approach to all inquiries and tasks.
• Ability to handle sensitive information with the utmost discretion and confidentiality.

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