Supply Chain Coordinator

Job Description

About Wellstar West Georgia Medical Center

Wellstar West Georgia Medical Center is a 180-bed, acute-care hospital located in LaGrange, Georgia. The hospital provides a wide range of medical services, including emergency care, surgery, obstetrics, and pediatrics. Wellstar West Georgia Medical Center is part of Wellstar Health System, one of the largest and most integrated healthcare systems in Georgia.

Job Description

Supply Chain Coordinator

The Supply Chain Coordinator is responsible for the daily inventory replenishment for emergency and/or medical surgical units. The Supply Chain Coordinator also serves as a liaison between Supply Chain and end-users.

Responsibilities

• Coordinates supply acquisition and distribution process for stock and non-stock supply items.
• Creates, organizes, and manages supply pars including, par levels, barcode labeling for requisitioning and product identification.
• Coordinates and submits non-stock to stock item requests via the ACI (Add, Change, Inactivate) process.
• Assists in management and maintenance of par forms in Lawson and Mobile Supply Chain systems.
• Utilizes hand-held bar code scanning for supply management.
• Coordinates product returns, product recalls, and product substitutions including receiving proper credit.
• Engages senior buyer and vendors to investigate delayed, lost, and/or shipments arriving devoid of proper documentation.
• Check stock status/back orders.
• Check expiration dates and rotates stock during replenishment.
• Manages slow moving/obsolete supply items.
• Reports and records mis-picks, over-picks, and shortages to CSC and/or Purchasing.
• Serves as a liaison between clinician and supplier.
• Resolves receipt discrepancies under direction of supervisor.
• Verifies and delivers all incoming supplies to designated end-user locations.
• Performs shipping and receiving activities for facility including all inbound and outbound shipments.
• Receives, handles, transports, bone and tissue as well as assists with proper tracking of implants, bone, tissue and other high dollar supplies and medical devices.
• Manages issuing and maintenance of minor equipment.
• Responsible for proper transportation of pharmaceuticals and chemical reagents.
• Demonstrates basic product knowledge.
• Manages product recall process within established timelines and procedures.
• Ensures proper handling and removal of expired products.
• Documents expired product removals according to SC Expired Product Policy.
• Adheres to Joint Commission and other relevant regulatory standards.
• Participates in performance improvement initiatives.
• Manages bio-hazardous substances safely and within policies and procedures.
• Maintains supply areas and properly labels supply bins for safety.
• Assists with coordination of product evaluations, standardization and conversions.
• Manages perpetual/periodic inventory and performs cycle-counts to ensure accurate receipts and/or issues of supplies.
• Assists with year-end physical inventory counts satisfying internal audit requests.
• Identifies, recommends and/or removes slow moving or obsolete items to capture savings.
• Manages hospital inbound and outbound freight shipping and expenses.
• Performs regular inventory expiration checks to minimize the possibility of negative monetary impact from expired products.
• Coordinates exchanges and returns of obsolete inventory.
• Maintains optimal supply par levels.
• Effectively communicates with customer.
• Friendly and courteous.
• Meets or exceeds customers’ expectations.
• Anticipates customer needs.
• Serves as a liaison between clinician and supplier.

Qualifications

• Bachelor’s degree in supply chain management, business, or a related field.
• 1-3 years of experience in supply chain management, logistics, inventory, receiving, and/or distribution.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and as part of a team.