Student Worker – Business Office Support

Job Description

Texas A&M University – Corpus Christi – College of Science – Student Worker | Cornell Fitness Centers

The Tone:
This is a Student Worker position at Cornell Fitness Centers, located in the Greater Corpus Christi Area. This organization’s job description details administrative and financial support for a university College/Department Business Office. This role is crucial for ensuring that various financial and administrative transactions, such as travel, purchasing, and budget adjustments, are processed accurately, submitted on time, and supported by proper documentation. The Student Worker helps maintain the integrity of financial records and contributes to the smooth operation of the business office.

The TL;DR
• Role: Student Worker
• Location: In-person Greater Corpus Christi Area

• Team: Reports to Business Office staff
• Mission: This person assists with routine processes related to travel, purchasing, departmental financial transactions, billing, and records management to ensure accuracy and timeliness.
• Tech Stack: Microsoft Office applications (Excel, Word, Outlook), Workday, AggieBuy, Emburse, FAMIS

What You’ll Actually Do
• Travel Administration: Assist with preparing and entering travel pre-approval requests by gathering details, estimated expenses, and supporting documentation.
• Expense Report Processing: Prepare travel expense reports and reconcile Purchasing Card (PCard) reports by organizing receipts, invoices, and business-purpose documentation, and follow up for missing items.
• Financial Transaction Support: Assist with preparing Departmental Budget Requests (DBRs) and Departmental Correction Requests (DCRs) by entering account information and gathering supporting records.
• Billing and Accounts Receivable: Prepare departmental or service-related billings, maintain billing documentation, track outstanding payments, and help reconcile records.
• General Business Operations: Provide comprehensive administrative support by scanning, organizing, filing, maintaining spreadsheets, assisting with data entry, and reviewing accounts.

The Must-Haves
• Background: Entry-Level. Currently enrolled as a student meeting university employment eligibility requirements.
• Experience: Basic knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook. Previous office, administrative, accounting, or customer-service experience is preferred.
• Skills: Strong attention to detail, organization, and time-management skills; ability to follow written procedures accurately; professional communication with university personnel; ability to maintain confidentiality.
• Bonus: Experience with Microsoft Excel (spreadsheets, sorting, filtering, data entry); interest in accounting, finance, business administration, management, or a related field; familiarity with university business systems like Workday, AggieBuy, Emburse, or FAMIS.