Store Planning & Facilities Intern

Job Description

Store Planning & Facilities Intern | Loro Piana

The Tone:
This is an internship at Loro Piana, a luxury company dedicated to crafting high-quality goods. This role supports the Store Planning and Retail Facilities teams, playing a key operational part in managing facilities invoices and financial workflows within SAP. This is an exceptional opportunity to gain hands-on experience in retail design, project management, and retail operations within the luxury sector.

The TL;DR
• Role: Internship
• Location: In-person, New York, United States
• Pay: $20 hourly
• Team: Store Planning and Retail Facilities teams
• Mission: This person will assist in the execution of new store openings, relocations, and expansion projects while managing facilities invoices and financial workflows.
• Tech Stack: SAP, MS Office, Excel, AutoCAD

What You’ll Actually Do
• Project Tracking: Support Store Planning project managers by tracking timelines, action logs, and deliverables for new store openings, expansions, and relocations.
• Document Management: Assist in organizing, maintaining, and distributing architectural drawings, space plans, and design specification packages to internal teams and external vendors.
• Stakeholder Coordination: Coordinate communications with consultants, vendors, contractors, and internal teams to ensure alignment on project milestones.
• Financial Workflow Ownership: Own the end-to-end invoice management process for the Facilities team, including timely logging, verification, and routing for approval, as well as processing purchase requisitions, creating purchase orders, and managing Goods Receipts utilizing SAP.
• Budget Reconciliation: Reconcile vendor accounts, track monthly facilities expenditures against budgets, and resolve invoice discrepancies with vendors and the finance department.

The Must-Haves
• Background: Currently pursuing a Bachelor’s or Master’s degree in Business Administration, Finance, Project Management, Architecture, or Interior Design.
• Experience: Prior experience or strong familiarity with SAP (or similar ERP systems) and financial tracking is required.
• Skills: Proficiency in MS Office, particularly advanced Excel skills, is essential, alongside being highly organized with exceptional attention to detail, strong numerical aptitude, and a proactive approach to problem-solving.
• Bonus: Familiarity with AutoCAD or other design software is a plus.