Staff Accountant – Accounts Payable and Reconciliation

Job Description

Accounts Payable Associate | EAE USA

The Tone:
This is an entry-level role at EAE USA. As a 71-person organization, EAE USA is seeking a detail-oriented Staff Accountant to join its Accounting & Finance team. This position holds a primary focus on managing accounts payable and corporate credit card reconciliation, playing a critical role in the company’s financial operations. It offers an excellent opportunity for a recent graduate or early-career accountant to develop a strong foundation in US GAAP and corporate accounting practices within a fast-paced environment.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person

• Team: Accounting & Finance team
• Mission: This person will manage the processing of vendor invoices, maintain the accounts payable ledger, and reconcile company credit card activity to ensure financial accuracy.
• Tech Stack: SAP, Excel, Concur (or similar expense tools)

What You’ll Actually Do
• Process Invoices: Review, code, and process vendor invoices, ensuring accuracy, obtaining appropriate approvals, and matching them to purchase orders and receiving documentation (three-way match).
• Manage Vendor Ledger: Maintain the accounts payable aging to ensure vendor payments are processed timely and accurately, including setting up and updating vendor master data with W-9s and banking information.
• Reconcile Corporate Expenses: Reconcile monthly corporate credit card statements against corresponding receipts and expense reports, following up with cardholders for missing documentation and correct expense coding.
• Resolve Discrepancies: Research and resolve complex vendor invoice discrepancies, payment inquiries, and past-due statements, as well as identify and resolve differences between credit card statements and internal records.
• Support Financial Closings: Prepare accounts payable accruals, assist comprehensively with month-end close activities related to accounts payable, and support 1099 reporting and year-end vendor documentation, including internal and external audit requests.

The Must-Haves
• Background: A Bachelor’s degree in Accounting, Finance, or a closely related field is required. This is an entry-level position designed for a recent graduate or early-career accountant with a foundational working knowledge of core accounting concepts such as debits, credits, and account reconciliation.
• Experience: While specific years are not required, candidates should possess a strong understanding of the principles underpinning accounts payable and corporate expense management.
• Skills: Proficiency in Excel is essential, including the ability to utilize formulas, create basic pivot tables, and apply VLOOKUP/XLOOKUP for data analysis. The role demands strong attention to detail and consistent follow-through on recurring, deadline-driven tasks, alongside good written and verbal communication skills for effective interaction with vendors and internal cardholders.
• Bonus: Prior experience or internship exposure specifically to accounts payable or expense/credit card reconciliation is preferred. Exposure to SAP or another major ERP system, and familiarity with corporate card platforms such as Concur or similar expense management tools, would be beneficial.