Program Associate – Fellowship Program Coordination

Job Description

Program Associate, Fellowship | Activate

The Tone:
This is a full-time role at Activate, a 501(c)(3) nonprofit dedicated to turning scientific discoveries into real-world impact. Activate builds the cross-sector ecosystem that drives hard tech innovation, equipping scientists and engineers with world-class resources, training, and community to bring their work from discovery to deployment. This Program Associate role is a generalist position that contributes across the fellowship department, playing a vital part in coordinating education programs, managing logistics, and delivering an exceptional experience for Activate fellows and alumni as they build breakthrough technologies.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid – SF Bay Area (or Boston, New York, Houston)
• Pay: $65000 yearly
• Team: Member of the Program Operations team within the broader Fellowship team, reporting to the Chief of Staff, Fellowship
• Mission: This person coordinates and executes fellowship education programs, events, and operational priorities to support scientist-entrepreneurs.

What You’ll Actually Do
• Education Coordination: Coordinate Fellowship education programming across all five U.S. communities, including managing logistics, materials, communications, attendance, and learning platforms.
• Event Support: Support the planning and execution of Activate’s annual Fellowship Retreat by coordinating logistics, materials, communications, and other needs.
• Resource Management: Build and maintain Fellowship resources, including guides, templates, and learning materials, to help fellows and alumni access necessary information.
• Administrative Support: Manage the Chief Fellowship Officer’s calendar, including scheduling, meeting coordination, and other administrative needs.
• Data Analysis: Maintain and analyze program data, creating simple analyses and visualizations to help the team understand engagement, feedback, and program performance.

The Must-Haves
• Background: An ambitious, early-career professional eager to learn quickly, take initiative, and grow responsibilities over time.
• Experience: 0–2 years of experience in program coordination, operations, project management, or administrative support.
• Skills: Exceptionally organized and detail-oriented, comfortable with basic data analysis and visualization, tech-savvy with new tools (including AI), adaptable, resourceful, and able to communicate clearly and professionally.
• Bonus: Excitement for Activate’s mission and an eagerness to learn about science entrepreneurship and breakthrough technologies.