Procurement Intern

Job Description

About UNDP

The United Nations Development Programme (UNDP) is the global development network for the United Nations system. Present in over 170 countries and territories, UNDP is uniquely equipped to help developing countries build sustainable capacity to achieve the Sustainable Development Goals (SDGs). UNDP offers a wide range of solutions to global, regional and national development challenges through a comprehensive knowledge network, expert practitioners, and focused strategic areas of support.

Core Principles at UNDP:

• Diversity: UNDP values diversity as an expression of the multiplicity of nations and cultures where it operates.
• Inclusion: UNDP fosters inclusion to ensure all personnel are empowered to contribute to its mission.
• Equity and Fairness: UNDP ensures equity and fairness in all its actions.

“Leave no one behind” Approach: UNDP actively seeks to increase representation of underserved populations in its workforce. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply.

Commitment to a Safe and Respectful Workplace: UNDP has a zero-tolerance policy towards sexual exploitation and abuse, any kind of harassment (including sexual harassment), and discrimination. All selected candidates undergo rigorous reference and background checks.

Job Description

Position: Procurement Intern

Location: Central Procurement Team (CPT), New York

Reporting to: Procurement Specialist and Chief of the CPT

Key Responsibilities:

Daily Procurement Support:

• Attend CPT meetings and take detailed notes.
• Coordinate logistics for candidate interviews and setups for the procurement of individual contractors.
• Assist CPT buyer in preparing draft evaluation reports, including technical and financial evaluation matrixes for procurement processes.
• Draft contracts for new vendors and amendments to existing contracts.
• Support CPT buyers in organizing procurement processes:
• Requests for Quotations (RFQs)
• Invitations to Bid (ITBs)
• Requests for Proposals (RFPs)
• Individual Contractors (ICs)
• Micro purchasing
• Direct Contracting
• Conduct other procurement-related tasks as requested.

Support to the CPT Team’s Operational Sustainability:

• Maintain the contract database.
• Review, analyze, and update client feedback surveys and the CPT website.
• Assist in preparing Standard Operating Procedure (SOP) documents for CPT contract management.
• Notify CPT clients about upcoming contract expirations and follow up on expired/archived contracts.
• Assist in market research tasks for preparing documents prior to launching tenders and during the assessment of value for money.
• Support Procurement Focal Points in preparing presentations for procurement knowledge-sharing sessions.
• Assist with future recruitment of CPT interns.

Required Skills and Experience:

• Students in development, business, international relations, law, or related fields who are:
• Enrolled in a graduate school program (second university degree or equivalent, or higher)
• Enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent)
• Have graduated with a university degree and, if selected, must start the internship within one year of graduation.
• Working experience in procurement/finance/business administration is an asset, but not required.
• Experience using computers and office software packages (MS Word, Excel, etc.) is an asset.

Language Requirements:

• Fluency in both written and spoken English is required.
• Additional UN languages are a distinct advantage.

Eligibility:

• At the time of application, applicants must meet one of the following requirements:
• Be enrolled in a graduate school program (second university degree equivalent, or higher)
• Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent)
• Have graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one year of graduation.

Availability: 6 months – Full-time

Additional Information:

• Interns may be paid a stipend under the conditions prescribed.
• Costs and arrangements for travel, visas, passports, accommodation, and living expenses are the responsibility of the interns.
• The intern will be expected to provide the following documentation once selected:
• Certificate of Good Health from a qualified medical practitioner
• Proof of medical insurance covering the period of insurance
• Proof of enrollment in or graduation certificate
• Copy of valid Passport and Proof of Valid residence and work permit for the duty station for the duration of the internship.

Disclaimer:

• UNDP reserves the right to select one or more candidates from this vacancy announcement.
• UNDP may retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience, and educational requirements.
• UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles.
• UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin, or other status.
• The United Nations does not charge any application, processing, training, interviewing, testing, or other fee in connection with the application or recruitment process.
• Be cautious about providing personal information online.