Personal Assistant to COO

Job Description

Personal Assistant to COO |

The Tone:
This is a full-time role for a Personal Assistant. The company is seeking an individual to provide comprehensive support to a Chief Operating Officer who is characterized as a swift-moving, big-picture thinker, consistently generating new ideas and inventive solutions. The role is an excellent opportunity for someone who thrives on enabling this leader to operate at her peak performance by expertly managing a diverse range of personal and professional tasks. This includes coordinating complex travel arrangements, handling various errands, and providing essential support for projects that demand meticulous attention to detail and thoughtful execution.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: In-person, Orlando, FL

• Team: Reports directly to the Chief Operating Officer.
• Mission: Enable the Chief Operating Officer to perform at her highest capacity by managing diverse tasks and ensuring smooth operations.

What You’ll Actually Do
• Proactive Support: Anticipate the COO’s needs and proactively identify and solve problems before they arise, ensuring smooth operations.
• Travel Management: Book and coordinate comprehensive travel arrangements, including flights, hotel accommodations, ground transportation, tours, and detailed itineraries.
• Personal & Office Coordination: Run errands, coordinate personal and office needs such as meal arrangements and procurement of supplies, and conduct research and purchase items efficiently.
• Gifting & Special Projects: Curate and order thoughtful and appropriate gifts for staff, partners, and special occasions, demonstrating creativity and attention to recipient preferences.
• Workspace Management: Ensure the office and workspace remain organized, tidy, and well-stocked with necessary supplies.
• Task Tracking & Follow-up: Diligently track tasks and follow up to ensure all projects and intricate details are completed efficiently and on schedule.

The Must-Haves
• Background: Proven intelligence, dependability, and a strong ability to work independently, finding solutions without explicit direction.
• Experience: Not explicitly stated, however, the role requires a self-starter who intuitively notices what needs to be done.
• Skills: Exceptional organizational abilities with meticulous attention to detail, resourcefulness, and comfort managing multiple priorities in a quickly changing work setting.
• Bonus: Previous assistant, administrative, or coordination experience is a significant plus.