Personal Assistant to COO

Job Description

About the Role

We are seeking a highly organized, proactive, and resourceful Personal Assistant to provide comprehensive support to our dynamic Chief Operating Officer (COO). Our COO is a fast-moving, big-picture thinker, consistently generating new ideas and innovative solutions. The ideal candidate for this role will be intelligent, dependable, and possess a strong ability to work independently and find solutions on their own.

This position is an excellent opportunity for someone who thrives on enabling a dynamic leader to operate at her peak performance. The role encompasses managing a diverse range of personal and professional tasks, coordinating complex travel arrangements, handling various errands, and providing essential support for projects that demand meticulous attention to detail and thoughtful execution.

Responsibilities

• Anticipate the COO’s needs and proactively identify and solve problems before they arise.
• Book and coordinate comprehensive travel arrangements, including flights, hotel accommodations, ground transportation, tours, and detailed itineraries.
• Run errands and coordinate personal and office needs, such as meal arrangements, procurement of supplies, and other ad-hoc requirements.
• Curate and order thoughtful and appropriate gifts for staff, partners, and special occasions, demonstrating creativity and attention to recipient preferences.
• Conduct research and purchase items as requested, ensuring efficiency and cost-effectiveness.
• Ensure the office and workspace remain organized, tidy, and well-stocked with necessary supplies.
• Communicate effectively with vendors, staff, and partners as needed, maintaining professional and clear interactions.
• Track tasks and diligently follow up to ensure all projects and intricate details are completed efficiently and on schedule.

What We Are Looking For

• Extremely organized with exceptional attention to detail, ensuring accuracy and thoroughness in all tasks.
• Intelligent, resourceful, and able to figure things out independently, demonstrating strong problem-solving skills and self-sufficiency.
• A self-starter who intuitively notices what needs to be done and takes initiative without explicit direction.
• Creative and thoughtful when handling gifts, meticulously planning details, or approaching problem-solving, adding a personal touch.
• Reliable, hardworking, and positive, contributing to a supportive and productive work environment.
• Comfortable managing multiple priorities effectively in a fast-paced and dynamic environment.
• Previous assistant, administrative, or coordination experience is a significant plus.

Benefits

• Paid Time Off (PTO)
• Health Insurance
• Dental and Vision Insurance
• Life Insurance