Payroll Specialist

Job Description

This position is responsible for the comprehensive processing of the weekly payroll cycle for all company payrolls, in addition to performing various other payroll-related tasks as required.

Essential Duties and Responsibilities

• Prepares and processes payrolls, accurately accounting for deductions including withholding tax, social security, health insurance, life insurance, and any other required salary deductions.
• Assists with critical federal and state tax reporting requirements, such as quarterly payroll reports, annual earnings statements (W-2’s), withholding tax documentation, and other mandatory reporting.
• Reviews all payroll groups meticulously to ensure accuracy and proactively corrects any errors before final payroll processing.
• Enters and maintains a diverse range of employee payroll deductions utilizing both manual and automated systems.
• Oversees all mandatory wage garnishments for employees, ensuring compliance and proper execution.
• Responds promptly and accurately to inquiries concerning wage garnishments and earnings verifications.
• Organizes and distributes payroll checks.
• Assists with critical payroll tax reconciliations.
• Responsible for the efficient execution of printing payroll checks.
• Maintains organized records by filing employee payroll deductions, benefits information, and periodic reports.
• Sets the calendar for district payrolls, including establishing pay dates and processing schedules.
• Calculates changes in contract amounts and processes payouts for accrued sick and vacation leave.
• Ensures full compliance with all union contracts pertaining to payroll.
• Performs other duties as assigned to support the payroll department.

Job Requirements

Physical and Mental Requirements

• Ability to sit for extended periods of time.
• Flexibility to work long hours when necessary.
• Capacity to make sound decisions, formulate ideas, and communicate them effectively.
• Proficient in reading and understanding complex spreadsheets.
• Must possess an excellent math aptitude.
• Experience with Ultimate Software payroll system preferred.
• Strong Excel skills preferred.
• Experience with Microsoft Office applications is a plus.
• Demonstrates excellent verbal and written communication skills.
• Exhibits excellent organizational skills.
• Must regularly lift and/or move up to 10lbs.

Work and Educational Experience

• Must be at least 18 years old.
• Possess a high school diploma or equivalent.
• Ability to obtain the appropriate license pursuant to the New York State Lottery regulations.
• Associate’s Degree in a related field is required.
• A minimum of one (1) year of related payroll experience.

Salary Range: $24.00 – $27.00 hourly