Paralegal – Legal Operations

Job Description

Paralegal | Rehmann

The Tone:
This is a full-time role at Rehmann, a firm dedicated to empowering the purpose of its associates. Rehmann provides a culture that Puts People First, offering exceptional support, encouragement, and guidance from colleagues and leadership. The company is committed to helping its associates achieve their career goals, fostering growth and development at all stages of their professional journeys. In this role, you will play a pivotal part in the firm’s success by providing critical legal and administrative support, directly contributing to the efficiency and effectiveness of the legal and risk functions.

The TL;DR
• Role: Mid-level
• Type: Full-time
• Team: Legal and Risk function, reporting to the General Counsel / Chief Risk Officer
• Mission: To enhance the efficiency and effectiveness of Rehmann’s legal and risk function through operational execution and comprehensive legal and administrative support.
• Tech Stack: Microsoft Word, Excel, Contract Lifecycle Management (CLM) platforms, workflow tools, document management systems

What You’ll Actually Do
• Document Management: Prepare, process, and maintain routine legal documents such as NDAs, engagement letters, and vendor agreements, ensuring organized and up-to-date contract files.
• Workflow Coordination: Manage the entire contract workflow, from intake and routing to revisions, execution, and storage, while supporting legal operations initiatives.
• Compliance Support: Assist with gathering and organizing documentation for regulatory compliance, risk management, internal audits, and regulatory responses, tracking all associated deadlines.
• Litigation Assistance: Support litigation matters by coordinating document collection, organizing case files, tracking deadlines, and facilitating communication with internal stakeholders and outside counsel.
• Operational Improvement: Serve as the initial point of contact for routine legal intake requests, ensuring proper routing and supporting metrics and status tracking for legal workload and risk initiatives.

The Must-Haves
• Background: At least five years of experience in a paralegal or legal support role, with core domain knowledge in commercial contracts and corporate / transactional matters.
• Experience: 5+ years of experience supporting legal functions, preferably in a law firm or in-house legal department, with focus on commercial contracts, legal operations, or risk management functions.
• Skills: Proficiency in Microsoft Word and Excel; ability to effectively use and support legal technology systems, including contract lifecycle management platforms, workflow tools, and document management systems; strong interpersonal skills to build trust, develop productive relationships, and collaborate with all levels of the organization, including senior management; demonstrated ability to exercise sound judgment and communicate decisions and recommendations clearly; strong problem-solving skills, including identifying underlying issues, recognizing patterns, and developing comprehensive solutions; excellent written and oral communication skills, capable of summarizing complex issues and proposed solutions; strong organizational skills to manage multiple priorities, maintain accuracy, and meet deadlines; ability to maintain a high level of confidentiality.
• Bonus: Associate’s or Bachelor’s degree in paralegal or legal studies; Paralegal certification; experience supporting legal operations initiatives, including process improvement and workflow optimization.