Litigation Project Assistant

Job Description

Project Assistant | Shook, Hardy & Bacon L.L.P.

The Tone:
This is a professional staff role at Shook, Hardy & Bacon L.L.P. As a prominent law firm, Shook, Hardy & Bacon provides comprehensive legal services and manages complex client matters. This role is crucial for ensuring the accurate and efficient handling of critical legal information and documentation, directly supporting legal teams and contributing to the smooth operation of practice group projects.

The TL;DR
• Role: Early Career
• Type: Full-time

• Mission: To provide essential project and administrative support to legal teams, ensuring the accurate management of legal data and documentation for client matters and litigation.
• Tech Stack: HotDocs, document assembly software, case management systems, various databases

What You’ll Actually Do
• Oversee project documentation: Assist with special project work for the practice group, demonstrating an in-depth understanding of various databases and systems to perform daily tasks.
• Manage legal data: Analyze, enter, and maintain client/matter and subject/case matter information into databases following established procedures.
• Support litigation and discovery: Assist with compiling, reviewing, summarizing, and coding pertinent documents for litigation and discovery projects.
• Prepare and maintain case files: Set up client files for complex projects, including documents for depositions, productions, and trial exhibits.
• Handle administrative and financial tasks: Provide necessary information for client billing requirements and process vendor invoices.

The Must-Haves
• Background: Entry-Level. Foundational understanding of database functionality and information management principles within a professional or legal context.
• Experience: Experience in data entry, information maintenance, and performing database searches. Familiarity with preparing routine documents using document assembly software and modifying electronic data files.
• Skills: Database management, data analysis, document preparation, information retrieval, and calendaring/docketing.
• Bonus: Ability to participate in the physical setup of trial materials and provide onsite trial support; experience assisting with paper and/or electronic data collection projects and uploading data to client-owned databases; capacity to communicate with clients or outside parties under direction.