Legal Support Specialist – Litigation Support

Job Description

Legal Support Specialist – Litigation | GT Restructuring

The Tone:
This is a full-time role at GT Restructuring, located in Los Angeles, CA. Greenberg Traurig is a global law firm offering an innovative and collaborative environment. This position is critical for providing high-level secretarial and administrative support to the litigation team, ensuring efficiency and accuracy in case preparation and management. The ideal candidate will demonstrate strong problem-solving abilities, take initiative, and contribute to delivering exceptional client service.

The TL;DR
• Role: Senior
• Type: Full-time
• Location: In-person, Los Angeles, CA
• Pay: $46.15–$53.33 hourly
• Team: Litigation Team, supports multiple attorneys
• Mission: Provide high-level secretarial and administrative support to attorneys, ensuring efficient and accurate litigation case preparation and management from onset through post-trial.
• Tech Stack: Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), iManage (preferred), document management software, e-filing tools, other office technologies

What You’ll Actually Do
• Provide comprehensive secretarial and administrative support to three or more attorneys, including scheduling court appearances, depositions, and travel arrangements.
• Prepare, type, and compose general correspondence, memos, and various legal documents from handwritten notes or dictation, ensuring accuracy and clarity.
• Coordinate multi-document filings in Federal, Circuit, and State courts, including precise E-filings and adherence to specific court formatting requirements.
• Establish and maintain organized physical and electronic filing systems, manage records, and process lawyers’ time entries and client billing.
• Assist attorneys in all stages of litigation cases, from document production and discovery processes to trial preparation, witness scheduling, and post-trial activities.

The Must-Haves
• Background: Bachelor’s Degree or equivalent experience preferred, with an established understanding of litigation laws and proficiency with rules for court document filings.
• Experience: Minimum 10 years of experience as a legal secretary in a business law practice within a firm’s Litigation department.
• Skills: Strong attention to detail, organizational skills, effective time management, excellent interpersonal and communication skills, and the ability to work under pressure to meet strict deadlines.
• Bonus: Experience with iManage and exceptional computer skills with the ability to learn new software applications quickly.