Legal Support Assistant – Construction Litigation Support

Job Description

Legal Support Assistant | Woods | Aitken

The Tone:
This is a full-time role at Woods | Aitken, located in Lincoln, Nebraska. Woods | Aitken is a law firm with a culture built on positive management, strong support staff, and respect for every team member’s input. This role is critical to the success of our attorneys and the service we provide to clients. Your attention to detail, organization, and professionalism help ensure matters move forward efficiently and our clients feel supported every step of the way.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Lincoln, NE

• Team: Supports several attorneys within a construction litigation practice.
• Mission: Manages both case management and administrative aspects of the practice to ensure efficient operations and exceptional client service.
• Tech Stack: Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), document management systems, calendaring tools, Copilot (or other AI productivity tools), legal practice management systems, time/billing systems.

What You’ll Actually Do
• Document Management: Draft, proofread, revise, and format legal documents, correspondence, pleadings, discovery, and memoranda, and manage electronic filing in state and federal courts.
• Calendar Coordination: Maintain attorney and firm calendars, ensuring all court deadlines, meetings, arbitrations, and firm events are accurately scheduled and tracked.
• Office Support: Serve as the initial point of contact for clients and visitors, provide professional front desk support, manage incoming calls, and coordinate meetings and firm events.
• Litigation Assistance: Support attorneys with essential trial preparation, including organizing exhibits, coordinating witnesses, and preparing hearing notebooks and necessary documents.
• Administrative Operations: Facilitate administrative functions such as time entry, billing coordination, expense reporting, and travel arrangements to ensure smooth practice operations.

The Must-Haves
• Background: High school diploma or equivalent required, with a preference for legal assistant or administrative support experience. Candidates should have knowledge of legal terminology, court procedures, and e-filing systems.
• Experience: Prior legal experience and/or certification are encouraged. Experience with legal practice management and time/billing systems is preferred.
• Skills: Strong proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), document management systems, and calendaring tools. Excellent customer service, communication (verbal and written), and organizational skills are essential.
• Bonus: Familiarity with Copilot or other AI productivity tools.