Legal Secretary

Job Description

Legal Secretary | Jackson Lewis P.C.

The Tone:
This is a full-time role at Jackson Lewis P.C., located in Los Angeles, CA. Jackson Lewis P.C., an organization with over 1,000 attorneys nationwide, has focused on employment and labor law since 1958, assisting employers in developing proactive strategies and policies. This role is crucial for supporting multiple attorneys, ensuring efficient legal operations and contributing to the firm’s goal of fostering engaged and stable workforces through effective legal support.

The TL;DR
• Role: Mid-level
• Type: Full-time
• Location: In-person, Los Angeles, CA
• Pay: $40–$50 hourly
• Team: Supports multiple attorneys
• Mission: To provide comprehensive administrative and legal support to multiple attorneys, ensuring efficient case management and office operations.
• Tech Stack: ECF, California state e-filing systems, Netdocs (or similar), Windows, Word, Outlook, InTapp (or similar), Concur (or similar)

What You’ll Actually Do
• File Management: Maintain and update electronic case files, adhering to firm protocols for easy search and retrieval.
• Document Preparation: Prepare and revise a variety of legal documents, including correspondence, pleadings, discovery submissions, and arbitration/mediation documents for agency, state, and federal matters.
• Calendar and Compliance: Manage attorney calendars, monitoring deadlines, and assist with bar admissions and Continuing Legal Education (CLE) needs.
• Financial Administration: Process monthly expense reports for assigned attorneys and collaborate with the billing department on client invoicing.
• Administrative Support: Coordinate travel arrangements, prepare notebooks, proofread documents, and initiate conflict checks for new client engagements.

The Must-Haves
• Background: Mid-level professional with a preferred Associate Degree or 4-year college degree, or relevant experience, specializing in legal support.
• Experience: Minimum 3 years of legal experience, with a preference for employment law. Proficient in ECF and California state e-filing systems, and experienced with document database systems like Netdocs.
• Skills: Strong verbal and written communication, excellent proofreading skills, and a detail-oriented work ethic. Ability to multi-task efficiently while maintaining quality and meeting deadlines. Robust interpersonal skills for collaboration within a busy litigation team.
• Bonus: Familiarity with state and federal rules and procedures, general legal procedures, and billing (e.g., InTapp) and expense (e.g., Concur) reporting software. Experience supporting 4+ active attorneys and trial preparation is a strong plus.