Legal Secretary

Job Description

Legal Secretary | Adams & Martin Group

The Tone:
This is a Legal Secretary position at Adams & Martin Group, located in the vibrant area of West Los Angeles, CA. Adams & Martin Group is a highly reputable civil litigation law firm known for its dedicated legal practice. This critical role is designed to provide comprehensive administrative and legal support to multiple attorneys, ensuring the efficient and organized handling of complex litigation tasks and the smooth operation of daily office administration within a demanding legal environment.

The TL;DR
• Role: Legal Secretary
• Type: Full-time
• Location: In-person, West Los Angeles, CA

• Mission: To efficiently support attorneys with essential administrative and legal tasks, encompassing all aspects of litigation support and contributing to seamless office administration.
• Tech Stack: Macintosh systems

What You’ll Actually Do
• Advanced Document Management: Proficiently format and accurately file a variety of state and federal court documents, ensuring strict compliance with all jurisdictional rules and deadlines.
• Specialized Legal Document Creation: Manually prepare and meticulously create comprehensive tables of authorities, a critical component for legal briefs and memoranda, demonstrating a high degree of precision.
• Subpoena Preparation and Service: Independently prepare and execute the service of subpoenas, managing both in-state and out-of-state requirements with attention to legal protocols.
• Client and General Office Support: Effectively manage incoming communications by answering phones professionally and maintain organized client files, ensuring data integrity and easy access for attorneys.
• Broad Administrative and Litigation Assistance: Contribute to the overall efficiency of the firm by handling a wide range of litigation support tasks and general office administration within a demanding legal setting.

The Must-Haves
• Background: A highly experienced and skilled Legal Secretary prepared to offer extensive administrative and legal support to civil litigation attorneys, demonstrating a profound understanding of court filing procedures and legal office operations.
• Experience: Requires a minimum of 5 years of dedicated and progressive experience specifically as a legal secretary, ideally within a litigation-focused law firm.
• Skills: Possesses strong practical skills in court document formatting and electronic filing, expert capability in manually creating tables of authorities, proven competence in preparing and serving subpoenas, excellent phone etiquette and client file management, and an unwavering attention to detail crucial for legal work.
• Bonus: Experience working with Macintosh computer systems is considered a valuable and preferred qualification for this secretarial role.