Legal Assistant – Transactional Litigation Office Support

Job Description

LEGAL ASSISTANT – Litigation, Transactional, and Office Support | Kaplan Kirsch LLP

The Tone:
This is a full-time role at Kaplan Kirsch LLP, located in our New York office. Kaplan Kirsch LLP is a law firm that supports both private and public clients with transactional, litigation, and office support needs. This Legal Assistant role is critical for providing legal support across these areas, working collaboratively with attorneys and other legal staff. The firm fosters a supportive culture that values teamwork, initiative, and professional growth.

The TL;DR
• Role: Experienced Professional
• Type: Full-time
• Location: In-person, New York, NY
• Pay: $87000–$113000 yearly
• Mission: Provide comprehensive legal support for both private and public clients across litigation, transactional, and administrative needs.
• Tech Stack: Microsoft Office Suite (Word, Excel, Outlook, Adobe, PowerPoint), CM/ECF, STB E-Filing portal, Federal Docket Management System (FDMS), Regulations.gov, firm database, practice management system, document management system

What You’ll Actually Do
• Legal Document Management: Prepare, proofread, cite check, and format various legal documents such as pleadings, motions, and agreements, ensuring strict adherence to court rules and firm style guides.
• Case & Transaction Coordination: Manage electronic and physical filing systems, accurately docket court deadlines and case milestones, and coordinate the assembly of exhibits and closing binders for trials and transactions.
• Attorney & Client Billing Support: Conduct conflict-of-interest screenings, manage new matter onboarding, accurately capture and input attorney time, and review pre-bills against client guidelines.
• Office Operations & Logistics: Oversee general office upkeep, coordinate conference room scheduling and travel, manage incoming and outgoing mail, and maintain inventory of office and kitchen supplies.
• Regulatory E-Filing: Execute accurate and timely electronic submissions of pleadings, motions, briefs, and regulatory comments across various federal jurisdictions using platforms like CM/ECF, STB E-Filing, and FDMS.

The Must-Haves
• Background: Experienced professional with a minimum of five years as a legal assistant in a private law firm environment, demonstrating versatility across litigation, transactional, and office support.
• Experience: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, Adobe, PowerPoint) and proven familiarity with citation verification and source pulling.
• Skills: High accuracy in document drafting, formatting, and proofreading; superior organizational, critical thinking, and communication skills; decisive judgment and the ability to work under minimal supervision; high attention to detail with the capacity to manage multiple matters and deadlines simultaneously; a proactive, team-first attitude, and a deep understanding of attorney-client privilege and firm confidentiality.