Legal Assistant – Defense Litigation Support

Job Description

Legal Secretary | Robert Half

The Tone:
This is a Legal Secretary position with a hybrid work schedule, located in Santa Ana, California. Robert Half is the world’s largest specialized talent solutions firm, connecting highly qualified job seekers to opportunities at great companies across various industries. This role is crucial for supporting attorneys in a nationally recognized defense litigation firm, ensuring efficient legal operations and delivering exceptional service to clients. The position offers an opportunity to contribute to a growing law firm specializing in defense litigation.

The TL;DR
• Role: Early Career
• Type: Hybrid
• Location: Hybrid, Santa Ana, CA

• Mission: To provide comprehensive administrative and legal support to attorneys specializing in defense litigation, ensuring efficient case management and compliance.
• Tech Stack: iManage, firm-specific systems, document management systems, standard office software

What You’ll Actually Do
• Filings: Handle electronic filings for both state and federal courts, ensuring accuracy and regulatory compliance.
• Document Preparation: Prepare precise legal documents, including Tables of Authorities and Tables of Contents, and draft client correspondence.
• Calendar Management: Maintain and oversee attorney calendars, effectively tracking deadlines and scheduling meetings.
• Expense Processing: Process expense reports for assigned partners utilizing firm-specific financial systems.
• Operational Support: Support general office operations, demonstrating proficiency with document management systems and assisting with administrative tasks.

The Must-Haves
• Background: This role requires a professional with a strong foundation in legal support processes and administrative best practices.
• Experience: Candidates must have at least 3 years of experience in a legal secretary or similar legal support position, including demonstrated experience with court filings and electronic filing procedures.
• Skills: Strong organizational skills, attention to detail, proficiency in preparing formatting-intensive legal documents, and the ability to manage multiple attorney calendars and competing deadlines.
• Bonus: Familiarity with iManage document management system is a plus.