Legal Assistant/Admin. Assistant

Job Description

Legal Assistant | Avanti Staffing

The Tone:
This is a full-time role at Avanti Staffing, located in Chicago. The company is a specialized firm that works in conjunction with law firms, lenders, and various companies to fulfill legal due diligence and compliance requirements. This essential work supports commercial lending and M&A activity across all 50 states, streamlining critical corporate filing processes. This role is vital for ensuring timely, thorough, and accurate results for clients, helping them meet crucial closing deadlines. It offers a great opportunity for long-term growth within a small, private company known for its relaxed and friendly atmosphere.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Chicago, IL

• Mission: Ensure accurate and timely legal due diligence and corporate filing support for clients to meet critical transaction deadlines.
• Tech Stack: QuickBooks, MS Word, Excel

What You’ll Actually Do
• Court Searches: Perform comprehensive online court searches to identify and report existing judgments and pending suits.
• Legal Research: Conduct detailed online corporate and legal research for business transactions, focusing on UCCs, liens, suits, and judgments.
• Document Coordination: Manage and coordinate document filing projects, including corporate/LLC formations and annual reports, while also coordinating external vendors for searching, filing, and document retrieval.
• Client & Agency Interaction: Engage extensively with clients, co-workers, online State filing systems, and government agencies to ensure smooth processes.
• Reporting & Invoicing: Generate invoices accurately using QuickBooks and create professional reports in MS Word and Excel to provide clients with timely and thorough results.
• Office Administration: Handle general office duties, including telephone communications, scanning documents, typing, and maintaining databases.

The Must-Haves
• Background: An early-career professional with a high school diploma required, bringing foundational practical experience from a law firm or related legal environment.
• Experience: A minimum of 2 years of practical experience in a law firm or a related legal field, specifically adept at reading court dockets and analyzing case statuses for final disposition. Demonstrated typing proficiency of at least 55 WPM with high accuracy is required.
• Skills: Detail-oriented, deadline-driven, exceptional organizational skills for multi-tasking, proactive critical thinking, problem-solving abilities, and strong verbal and written communication.
• Bonus: Completion of 2 years of college is preferred.