Legal Assistant

Job Description

Legal Assistant | Hailey-Petty Law Firm, PLLC

The Tone:
This is a Legal Assistant position at Hailey-Petty Law Firm, PLLC, located in San Antonio, TX. The firm is a busy legal practice focused on assisting clients with their legal needs. This role is crucial for ensuring the smooth daily operation of the firm by providing essential administrative and organizational support. The Legal Assistant directly enables attorneys and paralegals to effectively serve clients and maintain firm efficiency.

The TL;DR
• Role: Legal Assistant
• Type: Full-time
• Location: In-person, San Antonio, TX
• Pay: $20–$23 hourly
• Team: Supports attorneys and paralegals
• Mission: To assist legal professionals in client service and ensure efficient firm operations.

What You’ll Actually Do
• Document Preparation: Assist with the preparation and formatting of various legal documents, ensuring accuracy and adherence to firm standards.
• Correspondence Management: Manage all office correspondence, including sorting mail, drafting general communications, and ensuring timely distribution.
• Client Interaction: Respond promptly and professionally to all incoming phone calls and emails from clients, opposing counsel, and other external contacts, relaying messages accurately.
• Scheduling & Travel: Coordinate and schedule internal and external meetings, appointments, and travel arrangements for attorneys and paralegals, managing calendars effectively.
• Deadline Tracking: Proactively monitor and communicate upcoming legal deadlines to the team, helping to ensure all filings and tasks are completed on schedule.

The Must-Haves
• Background: Professionals with foundational knowledge in legal administrative support, understanding the operational rhythm and needs typical of a busy law firm environment.
• Experience: Demonstrable prior experience working directly in a law firm or similar legal professional setting, contributing to daily administrative functions and client support.
• Skills: Proven efficiency in managing multiple tasks simultaneously, strong organizational skills to maintain orderly office operations, and the ability to work effectively and maintain composure under pressure to meet critical deadlines.