Legal Administrative Assistant – Litigation Support

Job Description

Legal Administrative Assistant | Kay Search Group

The Tone:
This is a full-time role at a prestigious national law firm, located in Garden City, NY. The firm is committed to delivering comprehensive legal support, particularly within its active litigation team. This position is crucial for maintaining attorney organization, preparing essential legal documents, and ensuring the efficient progression of all litigation matters from initial stages through completion. The successful candidate will excel in a deadline-driven setting, coordinating critical administrative needs for a variety of legal cases.

The TL;DR
• Role: Experienced
• Type: Full-time
• Location: In-person, Garden City, NY
• Pay: $90000 yearly
• Team: Litigation team
• Mission: Solve the day-to-day administrative needs of active litigation matters and ensure cases move efficiently through the legal process.
• Tech Stack: Microsoft Word, Outlook, Excel, PowerPoint

What You’ll Actually Do
• Legal Support: Provide daily administrative support to litigation attorneys, assisting with a variety of ongoing legal matters.
• Document Preparation: Draft, revise, and finalize correspondence, pleadings, motions, and discovery documents for filing and distribution.
• Calendar Management: Coordinate attorney calendars, scheduling court appearances, depositions, mediations, and client meetings.
• Case File Management: Open, organize, and maintain both electronic and hard-copy case files, ensuring records are accurate and current.
• Stakeholder Communication: Communicate professionally and promptly with clients, opposing counsel, court personnel, and vendors.

The Must-Haves
• Background: Experienced professional with foundational knowledge in legal administrative support, accustomed to a law firm environment.
• Experience: At least 5 years of experience in a Legal Administrative Assistant, Legal Secretary, or comparable support role; previous experience supporting litigation attorneys and managing multiple active matters simultaneously.
• Skills: Strong proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint; ability to prepare and edit legal documents with high accuracy and attention to detail; excellent organizational, time-management, interpersonal, and written communication skills.