Legal Administrative Assistant

Job Description

Legal Assistant | E. N. Banks-Ware Law Firm, LLC

The Tone:
This is a full-time role at E. N. Banks-Ware Law Firm, LLC, located in Lithonia, GA. The firm operates as a professional legal practice, dedicated to serving clients with high-quality legal services, emphasizing integrity, client care, and delivering practical solutions. This role is crucial for supporting the firm’s legal work, ensuring the efficient operation of daily tasks and contributing to the collaborative environment where team members assist clients through various legal matters. Joining this team offers a meaningful opportunity to contribute to a growing practice and foster professional development within a supportive and respectful setting.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Lithonia, GA

• Team: Works closely with attorneys and staff, contributing to case preparation.
• Mission: Ensures the firm’s legal work is efficiently supported and client needs are met, while upholding professionalism and confidentiality.
• Tech Stack: Word processing, spreadsheets, email, online document management tools

What You’ll Actually Do
• Document Management: Prepare and organize legal and administrative documents to ensure all files are current and accessible.
• Case File Maintenance: Systematically maintain and update case files, ensuring accuracy and completeness for all ongoing legal matters.
• Scheduling and Calendar Support: Assist with the firm’s scheduling and calendar management, including coordinating appointments, court dates, and important deadlines.
• Correspondence and Records: Draft clear and professional correspondence and diligently update client records to reflect current information and interactions.
• External Coordination & Inquiries: Coordinate effectively with courts and other external offices, and respond to client inquiries in a professional and timely manner.

The Must-Haves
• Background: Relevant education such as an associate’s or bachelor’s degree in legal studies, business, or administration, or equivalent professional work experience.
• Experience: Demonstrated capability in office administration, particularly concerning document organization, file management, and coordination tasks within a professional environment.
• Skills: Strong written and verbal communication, solid organizational and time-management abilities, proficiency with office technology and software, keen attention to detail and accuracy, and a high level of professionalism, discretion, and respect for confidentiality.
• Bonus: Prior experience in a law firm, legal services environment, or similar office administration role is highly beneficial.