Legal Administrative Assistant

Job Description

Legal Administrative Assistant | O’Donnell Law LLC

The Tone:
This is a full-time role at O’Donnell Law LLC, located in Greenwich, CT. O’Donnell Law LLC is a legal firm operating in a high precision environment where courtesy and professionalism are foundational to every interaction. The firm prides itself on fostering strong rapport with clients and treating all parties—clients, vendors, and counterparts—with patience and courtesy. This role is essential for maintaining the firm’s operational efficiency and upholding its commitment to professional and respectful service.

The TL;DR
• Role: Administrative Support
• Type: Full-time
• Location: In-person, Greenwich, CT
• Mission: Supports the firm’s legal operations through precise administrative tasks and client communications, while upholding the highest standards of professionalism and courtesy.
• Tech Stack: MS Outlook, MS Excel

What You’ll Actually Do
• Trust Accounting: Perform accurate trust accounting duties, including tasks related to ILOTA / IOLA.
• Document Preparation: Generate and prepare various legal documents as required by the firm.
• Legal Notices & Mailings: Handle the preparation and distribution of legal notices and other important mailings.
• Client Communications: Engage in professional and courteous communications with clients, maintaining a positive rapport.
• Attorney Calendar Management: Manage and organize attorney calendars and schedules efficiently.

The Must-Haves
• Background: Possession of or willingness to obtain Notary Public certification in the State of Connecticut (reimbursement for costs will be provided upon hire). Ability to successfully pass a background check.
• Experience: Proven experience with ILOTA / IOLA, performing Title Rundown / Public Records Searches, and adept at calendar and email management using MS Outlook.
• Skills: Competence in MS Excel, including the ability to utilize functions and pivot tables, demonstrating strong mathematical aptitude.