Legal Administrative Assistant

Job Description

Legal Secretary I | Mercury Insurance

The Tone:
This is a full-time, entry-level role at Mercury Insurance, located in California, United States. Mercury Insurance is an established company dedicated to helping individuals reduce risk and overcome unexpected events through comprehensive insurance solutions. This role is crucial for providing essential secretarial and administrative support to professional legal staff, ensuring the efficient preparation of legal documents, accurate calendar management, and timely court submissions.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, California, United States
• Pay: $51307–$92353 yearly
• Team: Supports up to three litigation attorneys
• Mission: Provides essential secretarial and administrative support to legal staff, ensuring efficient management of legal documents and calendars.
• Tech Stack: Microsoft Office applications (Word, Excel, Outlook), transcribing software, case management software, word processors, typewriters, photocopies

What You’ll Actually Do
• Legal Document Preparation: Draft and prepare various legal documents and correspondence, including pleadings, subpoenas, answers, cross-complaints, and discovery, for filing with the Court.
• Calendar Management: Maintain attorney calendars by accurately recording court dates, appearances, and scheduling meetings, depositions, and appointments, resolving conflicts as needed.
• Record Keeping: Maintain and organize legal records, transcripts, documents, and evidence, ensuring proper classification and filing of correspondence and case activity.
• Communication & Coordination: Handle routine correspondence and inquiries with attorneys, clients, adjusters, and courts through written or telephone communications.
• Compliance & Timeliness: Coordinate legal services such as court reporting and delivery agencies, ensuring all work is prepared and timely submitted in accordance with court deadlines and rules.

The Must-Haves
• Background: Entry-Level. Minimum High School diploma or GED, with basic knowledge of legal terminology, discovery, pleadings, and civil court deadlines.
• Experience: Basic knowledge regarding legal processes. Preferred: Minimum 1-2 years of insurance defense or civil litigation experience.
• Skills: Typing minimum 60 wpm; knowledge of legal terminology and legal document management (briefs, summonses, complaints, motions, pleadings, discovery); effective oral and written communication skills with correct grammar, spelling, and punctuation usage; ability to accurately calendar and manage conflicts across multiple calendars; proficient in Microsoft Office applications such as Word, Excel, and Outlook.
• Bonus: Knowledge of federal and state court rules and e-filing procedures; familiarity with litigation management software systems; trial experience; ability to be flexible and act quickly on urgent matters.