Junior Accountant – Accounts Payable Support

Job Description

Junior Accountant – Accounts Payable Support

Schedule: Full-Time

Location: Midtown, New York City – In-office, 5 days/week

Reports To: Junior Accountant – Accounts Payable Support

Salary Range: $85,000 per year

About Jacob & Co.

Jacob & Co. is a renowned company, and we are seeking a highly motivated and detail-oriented individual to join our finance team. We value precision, efficiency, and a proactive approach to financial management.

Job Description

Jacob & Co. is actively seeking a detail-oriented and proactive Accounts Payable Specialist to bolster our finance team in New York City. This full-time, in-office position is critical for supporting the Accounts Payable Manager with essential day-to-day accounting functions and engaging effectively with vendors.

A key aspect of this role involves contributing significantly to the implementation and continuous improvement of AP automation workflows. The successful candidate will play a pivotal role in building and refining scalable processes that are essential for supporting the company’s ongoing growth. To excel in this position, candidates must demonstrate exceptional attention to detail, a strong understanding of Generally Accepted Accounting Principles (GAAP), and a profound sense of ownership over their responsibilities.

Key Responsibilities

• Vendor Management: Set up new vendors in Microsoft Business Central, ensuring comprehensive and accurate collection and maintenance of W-9, banking, and compliance information.
• Invoice Processing: Accurately enter vendor invoices and credit memos into Microsoft Business Central.
• Reconciliations: Reconcile vendor statements with Business Central reports to ensure accuracy and resolve discrepancies.
• Expense Recording: Record corporate AMEX expenses diligently in Business Central.
• Accruals: Book royalty accruals and meticulously reconcile them with actual invoices.
• VAT Compliance: Compile VAT worksheets and scan/upload VAT invoices to the shared drive for record-keeping.
• Tax Assistance: Assist in the calculation and quarterly filing of the NYC Commercial Rent Tax (CRT).
• Intercompany Reconciliation: Support the reconciliation of intercompany due to/from accounts for all US entities.
• Fixed Assets & Depreciation: Update the fixed asset schedule and accurately record depreciation & amortization.
• General Ledger Maintenance: Review GL details and book necessary reclassifications.
• Bank Reconciliation: Prepare precise bank reconciliations.
• Audit & Project Support: Assist with various audits, insurance renewals, and other ad hoc projects as required.

Qualifications

• Experience: 2+ years of progressive experience in Accounts Payable or a similar accounting function.
• Education: Bachelor’s Degree in Accounting or a related field is required.
• Technical Proficiency: Demonstrated proficiency in Microsoft Business Central is essential. Experience with AP automation tools is a significant plus.
• Accounting Knowledge: Solid understanding of the U.S. Generally Accepted Accounting Principles (GAAP).
• Organizational Skills: Excellent organizational skills and meticulous attention to detail.
• Communication & Collaboration: Strong communication skills coupled with a collaborative, problem-solving mindset.