Junior Accountant

Job Description

Junior Accountant | DocuWare

The Tone:
This is a hybrid role at DocuWare, located in Beacon, NY. DocuWare is an internationally growing company whose solutions digitalize everyday work across a wide range of industries, empowering globally distributed teams. This role is crucial for maintaining accurate financial records, ensuring compliance with company policies, and supporting both internal teams and external customers through timely and professional communication. The company fosters an open culture with flat hierarchies, encouraging active participation and contribution, while offering mobile work and flexible working hours.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid, Beacon, NY
• Pay: $40000–$50000 yearly
• Team: Finance team, supporting the Team Lead in Accounting
• Mission: This role maintains accurate financial records, ensures compliance, and supports daily financial operations and communication for the business.
• Tech Stack: Microsoft Excel, Word, Outlook, Avalara, CRM, Ariba, internal workflow tool, ERP and reporting systems

What You’ll Actually Do
• Accounts Payable: Record accounts payable in the accounting system, process invoices through an internal workflow tool, verify purchase order approvals, and prepare weekly payments.
• Cash Management: Post daily cash receipts, including checks, wire transfers, ACH, and credit cards, ensuring remittance details are obtained, and manually process credit card payments when necessary.
• Expense Reporting: Process employee expense reports weekly, reviewing them for travel policy compliance, mathematical accuracy, and manager approvals before posting to the accounting system.
• Month-End Support: Assist with month-end close activities by reviewing open purchase orders and invoices to determine accruals, posting vendor prepaid journals, and entering monthly recurring general ledger entries.
• Collections & Credit Management: Prepare bi-weekly aging reports with status notes on delinquent accounts, generate monthly account statements and dunning letters, and communicate the credit policy to customers.

The Must-Haves
• Background: Bachelor’s degree or equivalent, with a minimum of two to three years of related experience in an accounting or finance role.
• Experience: Two to three years of experience in areas such as accounts payable processing, cash application, vendor management, or expense reporting.
• Skills: Proficient with Microsoft Excel, Word, and Outlook; possesses excellent verbal and written communication skills; acute attention to detail; ability to manage priorities and workflow.
• Bonus: Commitment to excellence and high standards; willingness to adapt to a dynamic work environment.