Internship

Job Description

About the company

The Advancing a Healthier Wisconsin (AHW) Endowment was established in 2004 by the Medical College of Wisconsin (MCW). Its creation stemmed from a portion of charitable funds received when Blue Cross Blue Shield of Wisconsin transitioned from a nonprofit to a for-profit entity. The proceeds from this sale were generously gifted to Wisconsin’s two medical schools: MCW and the University of Wisconsin School of Medicine and Public Health, on behalf of the people of Wisconsin. AHW is strategically housed within the MCW School of Medicine, which is the third largest private medical school in the nation and part of Wisconsin’s largest private research institution. This placement allows AHW to effectively steward its gift, combining philanthropy with academic medicine to drive positive change statewide. AHW aims to serve as a catalyst for health improvement across Wisconsin.

About the job description

This internship offers an opportunity to learn about health improvement and philanthropy by providing a behind-the-scenes look at various support tasks within several functional areas of the Advancing a Healthier Wisconsin (AHW) Endowment.

Position Description:
The intern will assist AHW’s work in grant management, communications, and compliance units, along with general office administrative support. Under general supervision and in collaboration with AHW staff and leadership, projects will be assigned focusing on general administration, finance, scheduling, report creation, data entry, event planning, background research, presentation creation, grant management activities, and compliance activities. The role involves assisting various functional areas of the AHW Endowment on a rotating basis.

Responsibilities:

• Coordinate a variety of administrative activities related to non-profit philanthropy.
• Assist in planning programming activities, scheduling meetings, and event planning.
• Conduct background research and summarize themes.
• Create tracking spreadsheets and compile reports; analyze data on key areas of AHW work to develop reports and dashboards.
• Participate in weekly collaborative meetings with the AHW team.
• Utilize AHW’s engagement in the Catchafire platform to research viable projects and vet pro-bono experts.
• Query topics and create presentations via Microsoft Office suite.
• Assist with data entry into AHW’s grants management platform Salesforce; review existing databases and explore new, alternative ways to display information.
• Draft content for the AHW funded project database.
• Manage historical record inventory and streamline storage systems.
• Create mail merges and RSVP lists for meetings and events.
• Collaborate across AHW functional units and the organization to uphold stewardship objectives and principles.
• Perform other duties as assigned.

Knowledge – Skills – Abilities:

• Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.
• Ability to maintain professionalism in all written and verbal communication.
• Working knowledge of Microsoft Office products.
• Exhibit courtesy and cooperation with leaders and co-workers.
• Strong writing, organizational, time management, interpersonal, communication, and problem-solving skills.
• Ability to exercise confidentiality and a high degree of discretion.
• Required abilities include speech clarity, speech recognition, finger dexterity, and wrist-finger speed while operating computers.

Preferred Schedule:
Flexible, based on availability and business needs.

Position Requirements:

• Minimum Qualifications:
• Minimum education: Must be a student in good academic standing, currently enrolled at an accredited academic institution, having completed at least the sophomore year.
• Minimum experience: No experience necessary.
• Preferred Qualifications:
• Preferred Education: College coursework in general business, administration, communications, information technology, or a related field.
• Preferred Experience: Experience working with project management tools or databases.

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer, committed to fostering a diverse community and ensuring equal opportunity, employment, and access to services without discrimination based on protected characteristics such as race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, genetic characteristic, or military status. Harassment or retaliation based on these characteristics is prohibited.