International Trade Legal Assistant

Job Description

Legal Assistant – International Trade | Taft Infrastructure Advisors

The Tone:
This is a Legal Assistant role at Taft Infrastructure Advisors, located in Washington, D.C. – Dupont Circle Office. The company provides advisory services, with this role specifically supporting the International Trade group. This position is essential for delivering comprehensive administrative and client-focused support to attorneys and professional staff. The individual in this role will uphold the firm’s “Client First” philosophy by ensuring exceptional service in all daily tasks.

The TL;DR
• Role: Legal Assistant
• Type: Full-time
• Location: In-person, Washington, DC
• Pay: $80000–$90000 yearly
• Team: International Trade group, supporting attorneys and professional staff. Provides backup to a senior Trade Legal Assistant.
• Mission: Provide exceptional administrative and client support to the International Trade group to ensure efficient operations.
• Tech Stack: Microsoft Office, Kofax/Nuance, InTapp, LMS+, Adherent, iManage

What You’ll Actually Do
• Client Service & Communication: Manage client interactions by responding to work requests, scheduling meetings, and conducting telephone conferences, while also interacting with agency and court personnel professionally.
• Administrative & Document Support: Provide proactive administrative support to Trade attorneys and staff, preparing and reviewing letters and memoranda using firm-standard word processing and document management systems.
• Information & Data Management: Create, maintain, and retire client files according to Taft’s Information Governance Policy, and assist in managing client contacts, emails, and print documents as well as processing mail.
• Financial & Deadlines Oversight: Process requests for payment, handle attorney expense reimbursements, assist with monthly client billing, and proactively monitor critical deadlines for the group.
• Calendar & Support Coordination: Maintain and update Trade calendars and contacts for the group, and provide essential backup and support to the senior Trade Legal Assistant.

The Must-Haves
• Background: Legal assistant with 2.5+ years of experience in a law firm setting, possessing knowledge of legal processes, general court operations, and the ability to interpret complex international trade documents.
• Experience: At least 2.5 years of legal assistance within a law firm environment, with proficiency in Kofax/Nuance, InTapp, LMS+, Adherent, and iManage platforms.
• Skills: Proficiency in Microsoft Office programs, strong verbal and written communication skills, exceptional attention to detail, and the ability to maintain strict confidentiality.
• Bonus: Education beyond high school or coursework related to the legal industry is preferred, along with proficiency in a foreign language.