Graduate Assistant

Job Description

Posting Summary

Rutgers School of Health Professions (SHP) is seeking a Graduate Assistant to work in the Department of Psychiatric Rehabilitation & Counseling Professions. This position offers an excellent opportunity to gain professional experience in grant administration, data management, and program coordination.

Reporting Structure and Supervision

• Works under the supervision of the Program Director.

Core Responsibilities and Duties

• Organizational and Administrative Support:
  • Assist with day-to-day operations of the grant-funded project, including scheduling, correspondence, and document preparation.
  • Maintain organized digital filing systems for project records, contracts, and communications.
  • Draft professional correspondence, newsletters, and informational materials to share updates with stakeholders.
  • Support preparation of materials for presentations, reports, and publications.
  • Assist in maintaining the program’s website or social media presence as appropriate.
  • Serve as a liaison between students, faculty, partners, and community stakeholders.
• Meeting and Event Coordination:
  • Coordinate meetings, workshops, and events related to the grant (e.g., trainings, advisory board sessions, community outreach).
• Grant Management and Compliance:
  • Ensure that project goals, reporting requirements, and deliverables are met in compliance with funding agency guidelines.
  • Track project timeline, deliverables, and reporting deadlines.
  • Monitor budgets and expenditures in coordination with the Program Director and/or university grants office.
  • Prepare purchase requisitions, travel reimbursement and supply orders consistent with grant and institutional policies.
  • Assist with preparing quarterly and annual progress and financial reports.
  • Ensure documentation aligns with sponsor and university compliance standards.
• Data Management and Evaluation:
  • Collect and compile data for project evaluation, participant tracking, and outcome reporting.
  • Maintain accurate databases and assist with data entry, cleaning, and summary reports.

Overview of Rutgers Biomedical and Health Sciences (RBHS)

Rutgers Biomedical and Health Sciences (RBHS) is New Jersey’s academic health center, dedicated to an integrated approach to educating students, providing clinical care, and conducting research to improve human health. RBHS aligns with Rutgers University–New Brunswick and collaborates university-wide.

Structure and Scope

• Includes eight schools, a behavioral health network, and five centers and institutes focused on:
  • Cancer treatment and research
  • Neuroscience
  • Advanced biotechnology and medicine
  • Environmental and occupational health
  • Health care policy and aging research

Faculty and Education

• Faculty members are experienced teachers, clinicians, and scientists who advance medical innovation and provide patient care informed by the latest research findings.
• Offers outstanding education in:
  • Medicine
  • Dentistry
  • Pharmacy
  • Public health
  • Nursing
  • Biomedical research
  • Full spectrum of allied health careers

Facilities and Partners

• Clinical and academic facilities are located throughout the state, including:
  • Rutgers University–New Brunswick (Piscataway)
  • Newark
  • Scotch Plains
  • Somerset
  • Stratford
  • Other locations
• Clinical partners include:
  • Robert Wood Johnson University Hospital in New Brunswick
  • Newark’s University Hospital in Newark
  • Other affiliates

Preferred Qualifications

• Experience in administration.
• Experience in program coordination.
• Experience in grant management.