Expense Management Accounting Coordinator

Job Description

Expense Management Accounting Coordinator | Aires

The Tone:
This is an entry-level accounting opportunity at Aires, located in Hybrid Pittsburgh, PA. Aires has been providing best-in-class relocation management services for over 40 years and is a recognized industry leader in delivering high quality relocation and assignment management services to leading corporations. This organization consistently ranks high in customer satisfaction and client retention, highlighting its commitment to quality and growth. This role is crucial for managing the transferee mobility expense reimbursement process, ensuring accuracy and timeliness for transferees and clients.

The TL;DR
• Role: Entry-Level
• Location: Hybrid Pittsburgh, PA
• Mission: To manage the transferee mobility expense reimbursement process for timely and accurate financial transactions for transferees and clients.
• Tech Stack: MS Office products, proprietary software, accounting software

What You’ll Actually Do
• Audit: Audits transferee expense reimbursements against client policies, meticulously validating all documentation and amounts to ensure submissions remain within established parameters.
• Process: Processes expense reimbursements efficiently within accounting tools, ensuring transferees receive timely payments in alignment with established Key Performance Indicators (KPIs).
• Communicate: Communicates directly with internal stakeholders to confirm client policies and exceptions, proactively addressing discrepancies and resolving reimbursement issues with care and urgency.
• Data Audit: Performs comprehensive quarterly and annual data audits to meticulously validate the correct reporting and coding of all processed expenses, ensuring financial accuracy.
• Manage: Manages a range of critical financial operations, including expense tracking entry, processing payments for non-Aires services, handling tax payment processing, and facilitating recurring payments to transferees, as well as supporting client reporting as needed.

The Must-Haves
• Background: This is an Entry-Level accounting opportunity. A High School Diploma or GED is required.
• Experience: Candidates must have at least 1 year of experience in an accounting-related position or through internship(s). Prior experience with accounting software processes is preferred.
• Skills: Demonstrated computer literacy with MS Office products, the ability to quickly grasp proprietary software, and a proven capability to manage multiple competing tasks efficiently.
• Bonus: An Associate Degree in Accounting, Business, or a related field is preferred. Additional valuable qualifications include excellent customer service and administrative skills, a can-do attitude, and a genuine desire to help others within a team-oriented mindset.