Executive Assistant / Project Manager

Job Description

Executive Assistant Project Manager | CENTERPOINT CONSTRUCTION SERVICES INC.

The Tone:
This is a full-time role at Centerpoint Construction Services Inc., located in Santee, CA. Centerpoint Construction Services Inc. has been proudly serving communities since 1998, delivering reliable construction, restoration, maintenance, and janitorial services, specializing in serving Homeowners Associations throughout the San Diego area. This role sits at the intersection of operations, executive support, and field coordination, making it ideal for someone who is detail-driven and people-savvy. You will work directly alongside the CEO, gaining hands-on exposure to every facet of the business, with a defined path toward a full Project Manager role.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Santee, CA
• Pay: $50000–$65000 yearly
• Team: This role reports directly to the CEO.
• Mission: This person solves the critical need for precise operational data entry, financial cost allocation, customer communication, and executive administrative support to ensure smooth project execution and business growth.
• Tech Stack: Microsoft Office Suite, Google Workspace, BlueFolder (preferred), Procore (preferred), QuickBooks (preferred)

What You’ll Actually Do
• Operational Data Entry: Capture accurate scope details, including labor hours, tasks, and job information, directly from field technicians and enter them into the operations platform.
• Financial Cost Allocation: Review and enter material receipts, cross-reference technician records, and ensure all costs are precisely allocated to the correct work orders for profitability tracking.
• Customer & Vendor Relations: Act as the primary point of contact for incoming communications from homeowners, property managers, and vendors, providing clear and courteous service in English and Spanish.
• Executive Administrative Management: Oversee the CEO’s email, triaging and responding to correspondence, logging work orders, and ensuring invoices and receipts are filed and followed up on.
• Project Scheduling & Coordination: Manage the scheduling calendar for job walks, technician dispatches, and operational deadlines, coordinating with residents and property managers.

The Must-Haves
• Background: Bachelor’s degree from an accredited 4-year university OR 3+ years of experience in construction management, business administration, or a related field.
• Experience: Bilingual in English and Spanish, with professional written and verbal communication skills in both languages. Ability to manage multiple priorities and competing deadlines simultaneously.
• Skills: Strong organizational skills with exceptional attention to detail. Proficiency in Microsoft Office Suite and/or Google Workspace. Demonstrated ability to handle confidential information with discretion and integrity.
• Bonus: Prior experience in construction, property management, or a field-services environment. Familiarity with project management or field service software (e.g., BlueFolder, Procore, or similar) or QuickBooks. Genuine interest in advancing into a full Project Manager role.