Executive Assistant

Job Description

Executive Assistant | Wirth Law Office

The Tone:
This is a full-time role at Wirth Law Office, located in person in Oklahoma, supporting our mission to “Make Law Easy” for clients navigating family law cases. The firm is aggressively growing and seeks a professional, proactive, and highly organized Executive Assistant to directly support the Professional Legal Administrator. This role is crucial in helping clients through emotional legal processes, ensuring they feel cared for and supported by a dedicated team. You will play a key part in a busy legal environment, contributing to a positive work culture and client-centered service, all while helping the firm achieve aggressive growth.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: In person
• Pay: $40000–$45000 yearly
• Team: Reports to the Professional Legal Administrator
• Mission: Provides essential administrative and operational support to leadership, enabling the firm to deliver accessible and successful legal services to Oklahomans.

What You’ll Actually Do
• High-Level Administrative Support: Provide essential administrative support to the Professional Legal Administrator, meticulously preparing, editing, and proofreading critical correspondence, memos, detailed reports, and various communications, alongside other legal documents.
• Comprehensive Document Management: Efficiently file, meticulously organize, and diligently maintain both physical and electronic documents, reference materials, and all vital office records, ensuring they are readily accessible for swift retrieval.
• Calendar and Communication Management: Expertly manage the Professional Legal Administrator’s complex calendar, coordinating and arranging a wide array of meetings, appointments, conference calls, and special events. This also involves professionally answering, screening, and handling all incoming phone calls, emails, and inquiries.
• Strategic Liaison and Internal Coordination: Act as a crucial liaison, fostering clear and effective communication between the Professional Legal Administrator and internal staff at all levels, as well as engaging professionally with external clients, vendors, and office visitors.
• Office Operations and Financial Assistance: Systematically order, organize, and maintain all necessary office supplies and equipment to ensure seamless daily operations. Additionally, reconcile company credit card expenses and provide direct assistance with bank deposits and other essential financial administrative tasks.
• Flexible Backup Support: Provide reliable backup support for various administrative functions as required, including contributing to reception duties and assisting with billing tasks to maintain overall office efficiency.

The Must-Haves
• Background: Possess a minimum of 1 year of professional experience in an administrative or executive assistant capacity.
• Experience: Demonstrated capability in providing high-level administrative support, specifically including the preparation and editing of documents, managing complex calendars, and handling professional communications within an office environment.
• Skills: Strong organizational and planning capabilities combined with excellent attention to detail and accuracy are essential. Candidates must demonstrate a high level of confidentiality, sound judgment, adaptability, and proactive problem-solving skills. The role requires initiative, the ability to work independently, and strong interpersonal skills for effective team collaboration.
• Bonus: Prior experience gained within a legal environment is considered a significant advantage for this role.