Executive Assistant

Job Description

About the Job: Executive Assistant

APPLICATIONS RECEIVED THROUGH THIS SYSTEM AND THAT DO NOT FOLLOW THE INSTRUCTIONS WILL NOT BE CONSIDERED.

Do you want to “Make Law Easy” for Oklahomans with family law cases?

The Wirth Law Office is a business-minded firm that is on track for aggressive growth, and we need an experienced paralegal to join our team and work directly with our attorneys to support the team and help clients. We want to be known for helping clients navigate complicated legal matters and come out of an extremely emotional process feeling as though they are a better person, in a better position, and that they had a team behind them that really cared and fought for them.

Overview

We’re looking for a professional, proactive, and highly organized Executive Assistant to join our growing firm. You will provide essential support to our Professional Legal Administrator with a wide range of administrative duties, including answering and managing phone calls, preparing correspondence and communications, creating presentations, and maintaining our office filing system.

If you thrive in a versatile role, enjoy working closely with leadership, and want to play a key part in a busy legal environment, we’d love to hear from you!

Compensation

$40,000 – $45,000 annually

Benefits

• Health insurance

Schedule

• 8-hour shift

Work Location

• In person

Key Responsibilities

• Provide high-level administrative support to the Professional Legal Administrator, including preparing, editing, and proofreading correspondence, memos, reports, communications, and other legal documents.
• File, organize, and maintain physical and electronic documents, reference materials, and office records for easy retrieval.
• Conduct research, collect data, and assist in preparing reports and documents as needed.
• Manage the Professional Legal Administrator’s calendar arrange and coordinate meetings, appointments, conference calls, and events.
• Answer, screen, and professionally handle incoming phone calls, emails, and inquiries.
• Serve as a liaison between the Professional Legal Administrator and internal staff at all levels, as well as external clients, vendors, and visitors.
• Order, organize, and maintain office supplies and equipment.
• Reconcile company credit card expenses and assist with bank deposits and other financial administrative tasks.
• Provide backup support with reception duties, billing tasks, and other administrative functions as needed.
• Perform any other duties as assigned by the Professional Legal Administrator.

Qualifications

• 1+ year of administrative or executive assistant experience (legal experience is a plus).
• Strong organizational and planning skills.
• Excellent attention to detail and accuracy.
• High level of confidentiality and sound judgment.
• Adaptability and problem-solving skills.
• Initiative and the ability to work independently.
• Strong team player with good interpersonal skills.

About the Company

At Wirth Law Office, our mission is simple but powerful: Make Law Easy. We understand that the legal system can be overwhelming, so we work every day to make the process clearer, more accessible, and more successful for clients.

We are a values-driven firm built on aggressive advocacy, client-centered service, and a commitment to excellence. Our attorneys are backed by skilled legal teams, proven systems, and strong leadership that fosters growth, innovation, and a positive work culture. We don’t just show up for clients—we fight for them, guide them, and empower them.

If you’re looking to join a firm where your work makes a difference, your team has your back, and your career can thrive, Wirth Law Office might be the right fit for you.

Application Instructions

Do you want to work with a team of “A” players who care as much as you do about your work and helping clients? If so, prepare a cover letter with no more than TWO paragraphs and a closing sentence. In the first paragraph, explain what you believe are the 3 most important qualities needed in someone who works with family law clients and why you believe they are the most important qualities. In the second paragraph, explain why you applied to this particular ad. As a closing sentence, please write, “I have read the instructions contained in the job posting and have followed the instructions.”

Do not send your resume through this website. Email your resume and cover letter in PDF format to success@wirthlawoffice.com. The subject line of the email should have your last name (all caps), followed by the position you are applying for in lower case, and one word that you would use to describe yourself in all caps. For example “SMITH Family Law Paralegal AWESOME.” Attention to these details helps prove that you could be an asset to our team and clients. We look forward to reviewing your application.